Fiscal Note
Metro Transit realized estimated cost savings of $1.5 million for its major Farebox upgrade project, which is authorized in the 2014 Metro Transit adopted capital budget at $5,000,000, but for which the actual contract is significantly less than the budgeted cost. The Metro Transit 2014 adopted capital budget will be amended to reallocate $70,000 in cost savings from its Farebox project to its capital project for Transit System Upgrades to support unanticipated addtional project costs of approximately $70,000 for Trapeze software. The Metro Transit 2014 capital budget will be amended as follows:
ET01-58570-810791 ($70,000) Reduce Revenue Equipment Expense
ET01-73111-810791 $56,000 Reduce Federal Grant Funds
ET01-79140-810791 $14,000 Reduce General Obligation Borrowing
ET01-58510-810790 $70,000 Increase Software Expense
ET01-73111-810790 ($56,000) Increase Federal Grant Funds
ET01-79140-810790 ($14,000) Increase General Obligation Borrowing
Title
Authorizing the Mayor and City Clerk to enter into Contract Amendment #3 with Trapeze Software Group, Inc. for an updated scope of work and project modifcations for Trapeze Ops workforce management software at a cost of approximately $70,000 and amending the Metro Transit 2014 adopted capital budget as appropriate.
Body
PREAMBLE
An agreement was executed between the City of Madison and Trapeze Software Group, Inc. on September 22, 2010 for employment management software, Trapeze Ops, that would help automate tasks including job bidding, work dispatching, workforce management and timekeeping. This software is intended to complement the City's upcoming Enterprise Resource Planning System.
As work on the Trapeze Ops system progressed, it became clear that further software customizations were needed. Metro staff gained a further understanding of the software system's uncustomized limitations, and Trapeze gained a further understanding of the very complex nature of the Teamsters Local #695 collective bargaining agreement.
In order for the software to function in the way that is needed, the scope of the project needs to be updated to include furthur customizations for additional payroll codes, additional training for modifications that will be made and updated acceptance testing.
WHEREAS, Trapeze Ops software is needed in order to replace outdated software and systems that are becoming difficult to manage and support efficiently; and
WHEREAS, work on the project has yielded information to both parties that indicate an updated project scope is needed; and
WHEREAS, the parties are in the process of finalizing an action plan; and
WHEREAS, an Executive Management Steering Committee has been established to hold meetings in this regard to finalize the scope and budget as soon as possible; and
WHEREAS, Metro Transit would like to prevent any unecessary delay in this critical project;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to enter into Contract Amendment #3 with Trapeze Software Group, Inc. in order to update the scope of work and modifty the project to fit the City of Madison's needs at a cost of approximately $70,000; and
BE IT FINALLY RESOLVED that the 2014 Metro Transit adopted capital budget be amended to transfer $70,000 from Metro's Farebox project savings to its project for Transit System Upgrades.