Title
Approving a request from Race Against Extinction for the use of Vilas Park on Saturday, April 19, 2014 for an Earth Day 5k Run/Walk.
Body
Conditions for Race Against Extinction, requesting the use of Vilas Park on Saturday, April 19, 2014 for an Earth Day 5k Run/Walk
Parks Staff recommends approval, based on the following conditions:
1. Aldermanic notification. (Alder. Sue Ellingson, district13@cityofmadison.com
)
2. Organizer will schedule a site plan meeting at the park with Lisa Laschinger, the West Parks Maintenance Supervisor (266-9214 or llaschinger@cityofmadison.com ) at least two weeks before the event, and agree to any site recommendations she may make.
3. Organizer will provide an insurance certificate covering this event and naming the City of Madison as “additional insured”.
4. Organizer will provide a $3,000 (refundable) damage deposit with the Parks Division prior to the event and acknowledges that he will be responsible for any and all actual field renovation costs which may result from this event.
5. Organizer understands that no permanent marking of streets, paths, or sidewalks will be allowed - chalk may be used, but not spray paint, spray chalk, or stickers.
6. Organizer will apply for a Parade Permit from Madison Police (?)
7. Organizer understand that no driving or parking on the grass is allowed.
8. Organizer will be responsible for full clean-up of the park area after the event.
9. Amplification will be allowed from 9:00 a.m. to 1:00 p.m., but sound will be kept to a reasonable level at all times.
10. Nothing will be sold in the park; no temporary structures other than 10’ X 10’ pop-ups will be set up.
11. Fees will be paid and the approved insurance will be on file in the Park Office at least two weeks before the event.
12. Organizer understands that dogs are not allowed at Vilas Park, an...
Click here for full text