Title
Request from Race Day Events, LLC to use Olin Park on Saturday, May 10, 2014 for the "It's Glow Time - 5K" run event.
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IT'S GLOW TIME - 5K
Start/Finish at Olin Park (please see attached map for route)
Sa, May 10, 8am-11pm
Annual glow run including DJ. Discuss event date, location, schedule, set-up, route and activities.
Ryan Griessmeyer, Race Day Events, LLC
Parks Staff recommends approval, with the following conditions:
1. Aldermanic notification. Please contact Alder Sue Ellingson at district13@cityofmadison.com
and Alder. John Strasser at district14@cityofmadison.com - Complete.
2. Race Day Events will attend a pre-event meeting with the West Parks Supervisor, South District Madison Police, Traffic Engineering and Parks Event staff to detail event requirements and conditions.
3. Race Day Events will apply for a Parade Permit and a Street-Use Permit for the route.
4. Race Day Events will provide a certificate of insurance covering this event, including liquor liability, and naming the City of Madison as “additional insured.”
5. Organizer will arrange a site plan meeting with Lisa Laschinger, the West Parks Supervisor, at least two weeks in advance of the event, llaschinger@cityofmadison.com or 266-9214, and agrees to any and all site recommendations.
6. Race Day Events will provide a detailed event site map and schedule and a complete list of vendors at least one month before the event date. All food vendors will hold current Health Department permits, and will follow all Health requirements for the preparation and serving of food.
7. If any temporary structures (bigger than pop-ups) are placed at the park, organizer will contact Digger’s Hotline approximately 10 days before the event date, and will then get the ticket number to the Parks Office.
8. Race Day Events will post a $3,000 damage deposit with the Parks Division prior to ...
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