Title
Request from Aruna Project for the use of Vilas Park on Saturday, October 18, 2014 for the Madison Aruna 5K Run for Their Freedom.
Body
Conditions for the Aruna Project, requesting the use of Vilas Park on Saturday, October 18, 2014 for the Madison Aruna 5k Run for Their Freedom.
Parks Staff recommends approval, based on the following conditions:
1. Aldermanic notification. (Alder. Sue Ellingson, district13@cityofmadison.com
)
2. Organizers will schedule a site plan meeting at the park with Lisa Laschinger, the West Parks Maintenance Supervisor (266-9214 or llaschinger@cityofmadison.com ) at least two weeks before the event, and agree to any site recommendations she may make.
3. Organizers will provide an insurance certificate covering this event and naming the City of Madison as “additional insured”.
4. Organizers will provide a $1,000 (refundable) damage deposit with the Parks Division prior to the event and acknowledge that they will be responsible for any and all actual field renovation costs which may result from this event.
5. Organizers understand that no permanent marking of streets, paths, or sidewalks will be allowed - chalk may be used, but not spray paint, spray chalk, or stickers.
6. Organizers will apply for a Parade Permit from Madison Police (?)
7. Organizers understand that no driving or parking on the grass is allowed.
8. Organizers will be responsible for full clean-up of the park area after the event.
9. Amplification will be allowed from 8am to Noon, but sound will be kept to a reasonable level at all times, and particularly early in the morning.
10. Nothing will be sold in the park; no temporary structures other than 10’ X 10’ pop-ups will be set up.
11. Fees will be paid and the approved insurance will be on file in the Park Office at least two weeks before the event.
Estimated fees:
V...
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