Fiscal Note
This lease requires the City to pay a monthly rent of $20,525 plus any cost associated with data and phone services. Annual costs are expected to total $246,300 in 2013 and $251,226 in 2014. The 2013 adopted capital budget provides funding from the Fire Administration / Fire Station #1 capital project to pay for these temporary lease costs. Estimated moving costs of $12,000 will be addressed in the 2012 year-end appropriation resolution. Moving costs are expected to also be incurred in 2014 when the Fire Administration functions move from temporary space into the condominium space in the new development on W. Johnson Street.
Title
Authorizing the execution of a lease at 30 West Mifflin Street for the temporary relocation of administrative space for the City of Madison’s Fire Department.
Body
The construction of a new facility at 316 W. Dayton Street necessitates the temporary relocation of administrative space for the City of Madison’s Fire Department. Office space located at 30 West Mifflin Street has been identified by staff as suitable replacement space. Terms of a lease have been negotiated with the property owner that will allow temporary fire administration services to continue during the estimated relocation phase of approximately 24 months.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to execute a lease (the “Lease”) with Madison Real Estate Properties and Madison East Shopping Center Partners or assigns (“Owner”), subject to the following terms and conditions:
1. The initial term of the lease (the “Lease Term”) shall be twenty four (24) months commencing on January 1, 2013 and ending on December 31, 2015.
2. At the end of the initial Lease Term, the City may extend the term of the Lease for two (2) additional three (3) months extensions with a 90 day written notice prior to the expiration of the lease term or expiration of the extended term.
3. The leased premises shall be floors 8 and 9 located ...
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