City of Madison, Wisconsin | Legislative Information Center
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File #: 27787    Version: Name: Renewal of RMS agreement
Type: Resolution Status: Passed
File created: 9/24/2012 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 10/16/2012 Final action: 10/16/2012
Enactment date: 10/18/2012 Enactment #: RES-12-00799
Title: SUBSTITUTE - Authorizing the Police Department to negotiate, and the Mayor and City Clerk to renew an intergovernmental agreement with 13 Dane County municipalities for the shared "Records Management System."
Sponsors: Paul R. Soglin, Paul E. Skidmore, Matthew J. Phair, Jill Johnson
Attachments: 1. 27787-version1.pdf
Fiscal Note
The participating municipalities pay the ongoing costs associated with the shared records management system. The expenditures and revenues are included in the Police Department's operating budget. No additional appropriation is required.
Title
SUBSTITUTE - Authorizing the Police Department to negotiate, and the Mayor and City Clerk to renew an intergovernmental agreement with 13 Dane County municipalities for the shared "Records Management System."
Body
WHEREAS, the City of Madison Police Department administers a state-of-the art shared computerized records management system (“RMS”) consolidating the law enforcement records of several municipal police departments throughout Dane County and has administered this system since 2005 under an Intergovernmental Agreement (IGA); and,

WHEREAS, one purpose of the original IGA was to describe the implementation of the original RMS computer system at each participating police department and that implementation was completed some time ago; and,

WHEREAS, other details within the original IGA are in need of updating to reflect current technologies and software products used to support the RMS, as well as the overall governance and ongoing support of the shared records system; and,

WHEREAS, the IGA also sets forth how costs are shared among the participating municipalities and the cost-sharing formulas need to be updated; and,

WHEREAS, the list of participating municipalities has changed since the original IGA and the First Amendment to the IGA. The current participating municipalities are:


Village of Cross Plains Village of Maple Bluff
City of Stoughton Village of Marshall
Town of Madison Village of McFarland
Village of Belleville Village of Brooklyn
Village of Cottage Grove Village of Oregon
Town of Cottage Grove Village of Shorewood Hills
Village of Deforest Village of Waunakee


WHEREAS, the following projected costs associated with the continuation of the RMS will be paid as foll...

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