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File #: 26857    Version: 1 Name: eReferrals Software for Records Management System Grant - OJA $25,600
Type: Resolution Status: Passed
File created: 6/25/2012 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 7/17/2012 Final action: 7/17/2012
Enactment date: 7/23/2012 Enactment #: RES-12-00542
Title: Authorizing the Mayor, City Clerk and Chief of Police to accept an award from the State of Wisconsin Office of Justice Assistance in the amount of up to $25,600 and to utilize these funds for development and implementation of an interface between the Records Management System and the District Attorney PROTECT system to allow law enforcement to electronically submit all criminal charging reports for review and charging electronically
Sponsors: Paul E. Skidmore
Fiscal Note
This grant will be accounted for in a segregated fund (SG50).  The City is required to provide a 25% soft match requirement, which will be met by Police Department and Information Technology Department staff working during their regular hours with the vendor to design and implement the software. No additional City funding is required.  
 
Title
Authorizing the Mayor, City Clerk and Chief of Police to accept an award from the State of Wisconsin Office of Justice Assistance in the amount of up to $25,600 and to utilize these funds for development and implementation of an interface between the Records Management System and the District Attorney PROTECT system to allow law enforcement to electronically submit all criminal charging reports for review and charging electronically
 
Body
WHEREAS, the State of Wisconsin eReferral Implementation grant objective is to complete the implementation of the eReferral exchange between law enforcement record management systems and the county's PROTECT system; and,
 
WHEREAS, the State Office of Justice Assistance has obtained project funding from the federal National Criminal History Improvement (NCHIP) program; and,
 
WHEREAS, the outcome of this implementation will be more efficient, accurate and timely filing of referrals for charging criminal complaints for participating law enforcement agencies; and,
 
WHEREAS, this project will improve arrest tracking throughout the criminal justice process, and improve the timeliness and quality of records in the State Crime Information Bureau's Computerized Criminal History Repository (CCH); and,
 
WHEREAS the Madison Police Department is currently implementing a new records management system through New World Systems Corporation, which can provide the eReferrals interface.
 
NOW THEREFORE BE IT RESOLVED that the City of Madison, through the Police Department, is authorized to accept an award from the State of Wisconsin Office of Justice Assistance for up to $25,600.
 
BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to sign a contract for eReferrals software with New World Systems Corporation.
 
BE IT FINALLY RESOLVED that the Police Department is authorized to establish and/or maintain accounts as required for the administration of the grant funds.
 
SG50-73212-713200       <$25,600>       State Justice Grant      
SG50-58510-713200         $25,600       Computer Software