Fiscal Note
The 2012 Adopted Capital Budget directed the creation of a staff team to make recommendations regarding overall space requirements, facility relocations, and potential property acquisitions related to City support facilities needs. The Capital Improvement Plan for 2013 as adopted in the 2012 Capital Budget includes $2.6 million for facility relocation costs associated with Fleet Services activities. This provision also authorized consideration of 2012 budget amendments for land acquisition and construction on an as-needed basis in response to recommendations made by the staff team.
This resolution forwards for acceptance by the Council the Long-Range Facility Needs Analysis Report and authorizes up to $1.4 million in general obligation borrowing in 2012 to acquire land for phased relocation and consolidation of facilities for Fire Maintenance, Fleet Services and other support services activities over the next several years, consistent with the recommendations in the report. Funding for facility construction would be included in future capital budgets. Debt service on $1.4 million in general obligation borrowing is estimated at approximately $180,000 annually.
Account strings are as follows:
$1,400,000 IM01-58110-815506 Land
$1,400,000 IM01-79140-815506 Promissory Note Proceeds
Title
SUBSTITUTE - Accepting the Long Range Facility Planning Report. and amending the 2012 Capital Budget.
Body
WHEREAS, the City owns over 100 facilities in support of public services, with a value in excess of $400 million; and,
WHEREAS, the City has sought to keep its general debt service costs at or below 12.5 percent of annual general fund expenditures; and,
WHEREAS, the capital improvement plan (CIP) adopted with the 2012 Capital Budget could result in debt service reaching nearly 20 percent of annual general fund expenditures by 2018; and,
WHEREAS, the state constitution and state statutes require that most of the City's revenues be raised from residential property owners and, as such, allocation of resources toward future City facility needs should be carefully studied; and,
WHEREAS, key support facilities are in need of relocation and repair in response to economic development goals, employee safety concerns, program expansions, operating costs, and co-location and regional service opportunities; and,
WHEREAS, the Mayor and Common Council identified the importance of facility needs and funding sustainability by directing in the 2012 Adopted Budget the creation of a staff team to make recommendations regarding overall space requirements, facility relocations, and potential property acquisitions. The budget provision further directed that accepted recommendations should be included in the 2013-2018 CIP, with 2012 budget amendments for land acquisition and construction to be made on an as-needed basis; and,
WHEREAS, the Capital Improvement Plan for 2013 that was adopted as part of the 2012 Capital Budget includes $2.6 million for facility relocation costs associated with Fleet Services activities; and,
WHEREAS, a staff team consisting of representatives from Engineering and Facilities Management, Streets, Fleet Services, Metro Transit, Madison Water Utility, Real Estate, Madison Public Library, Planning, Economic Development, Police, Fire, Finance, the Common Council, and the Mayor's Office, held eleven meetings to discuss facilities needs, review City projected long-term population growth patterns, visit key support facilities, identify top priorities and develop recommendations; and,
WHEREAS, based on these efforts, the staff team produced a Long-Range Facilities Needs Analysis report with immediate and long-term recommendations, including on-going staff team meetings to discuss and offer recommendations on the City's continuing long-range facilities needs; and,
NOW, THEREFORE BE IT RESOLVED that the Common Council accepts the Long-Range Facility Needs Analysis report and amends Project #5 of the 2012 Adopted Fleet Service Capital Budget to provide up to $1,400,000 in general obligation borrowing authority to acquire land for phased relocation and consolidation of facilities for Fire Maintenance, Fleet Services and other support services activities over the next several years, consistent with the recommendations in the report. Funding for facility construction will be included in future capital budgets.