Fiscal Note
This resolution authorizes an emergency contract for the cleanup of an oil spill at the Streets Division Badger Road Facility. The resolution also amends the Streets and Fleet Services 2012 Operating Budgets to fund the contracted cleanup and the replacement of damaged equipment, supplies, and inventory for both agencies. Total damages are estimated at $87,500, of which all but a $500 deductible will be recovered from insurance proceeds. The budget amendment is as follows:
Streets:
GN01-54301-631100-00-6329000 = $67,500 General Building Repairs and Maintenance.
GN01-55110-631100-00-6329000 = $815 General Office Supplies.
GN01-55145-631100-00-6329000 = $2,365 Office Equipment.
GN01-55150-631100-00-6329000 = $400 Computer Supplies.
GN01-55210-631100-00-6329000 = $3,285 General Equipment Supplies.
GN01-55310-631100-00-6329000 = $2,910 General Building Supplies.
GN01-55510-631100-00-6329000 = $4,150 General Work Supplies.
GN01-55520-631100-00-6329000 = $250 Printing Supplies and Forms.
GN01-55560-631100-00-6329000 = $325 Janitorial Supplies.
GN01-78401-631100-00-6329000 = ($82,000) Insurance Recoveries - General.
Net Appropriation $0
Fleet Services:
IM01-55490-550000 = $3,117 Lubricants.
IM01-55510-550000 = $1,883 General Work Supplies.
IM01-78401-550000 = ($5,000) Insurance Recoveries - General.
Net Appropriation $0
Title
A Resolution authorizing an emergency contract for services with North Shore Environmental Construction, Inc. and authorizing amending the Streets Division and Fleet Services 2012 operating budget.
Body
WHEREAS, MGO 4.26(4) requires a competitive selection process for service contracts exceeding $25,000; and
WHEREAS, MGO 4.26(4) (a) I, creates an exception to the competitive selection process if the Comptroller [Finance Director] finds that "public exigency will not permit the delay incident to advertising or other competitive process;" and
WHEREAS, the Streets Division requires immediate services to clean an oil spill in the Streets West building at 1501 W. Badger Road; and
WHEREAS, the Finance Director agrees that services cannot be delayed; and
WHEREAS, North Shore environmental Construction Inc, has responded to this emergency and provided an estimate of $67,500 to provide emergency supplies and services immediately in a manner and pricing that is acceptable to the Streets Division and Finance Department; and
WHEREAS, the actual cost will be determined by the actual hours of labor performed and supplies needed and could vary from the exact amount; and
WHEREAS, the City may choose to request additional services after the initial work is completed; and
WHEREAS, The Streets Division estimates that it will have to spend an additional $15,000 to replace computer and other equipment and work supplies damaged in the incident; and Fleet Services estimates that it will have to spend an additional $5,000 to replace work supplies damaged in the incident; and
NOW THEREFORE BE IT RESOLVED that the Common Council approves a contract for services and supplies with North Shore Environmental Construction, Inc. as described herein and authorizes the Finance Director or designee to execute a one year contract for the same, at a price not to exceed $67,500, on a form approved by the City Attorney; and
BE IT FURTHER RESOLVED that the Streets Division 2012 Operating Budget be amended as follows: GN01-54301-631100-00-6329000 = $67,500; GN01-55110-631100-00-6329000 = $815; GN01-55145-631100-00-6329000 = $2,365; GN01-55150-631100-00-6329000 = $400; GN01-55210-631100-00-6329000 = $3,285; GN01-55310-631100-00-6329000 = $2,910; GN01-55510-631100-00-6329000 = $4,150; GN01-55520-631100-00-6329000 = $250; GN01-55560-631100-00-6329000 = $325; GN01-78401-631100-00-6329000 = $82,000; and Fleet Services 2012 Operating Budget be amended as follows: IM01-55490-550000 = $3,117; IM01-55510-550000 = $1,883; IM01-78401-550000 = $5,000