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File #: 23719    Version: 1 Name: Authorizing the Mayor and City Clerk to sign a contract with Aperta, Inc. for five years of support and maintenance services for remittance processing software associated with a new remittance processor for the City Treasurer’s Office.
Type: Resolution Status: Passed
File created: 8/29/2011 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 9/20/2011 Final action: 9/20/2011
Enactment date: 9/20/2011 Enactment #: RES-11-00799
Title: Authorizing the Mayor and City Clerk to sign a contract with Aperta, Inc. for five years of support and maintenance services for remittance processing software associated with a new remittance processor for the City Treasurer’s Office.
Sponsors: Paul R. Soglin
Fiscal Note
Contracted software maintenance costs are projected at $6,618 for the first year, with 2% increases in each of the remaining four years.  Funds will be provided through current and future year Treasurer's Office operating budgets.
Title
Authorizing the Mayor and City Clerk to sign a contract with Aperta, Inc. for five years of support and maintenance services for remittance processing software associated with a new remittance processor for the City Treasurer's Office.
Body
WHEREAS, the City Treasurer's office processes approximately one-half million payments that are remitted by check per year and it is anticipated that when the water utility begins monthly billing, the volume will exceed one million payments per year,
 
WHEREAS,  the Treasurer's office has a remittance processor that is 12 years old, uses outdated software, and had a major outage last year; and
 
WHEREAS, following MGO 4.26 and APM 1-4 (Purchasing Policies and Procedures), a formal Request For Proposals was issued in April 2011 and an evaluation process conducted by City Purchasing; and
 
WHEREAS, the evaluation resulted in Aperta, Inc. being selected as the vendor to install a Burroughs Quantum processor and related software and services; and
 
WHEREAS,  the proposal also includes a five-year contract for software maintenance through Aperta at the price of $6,618 for Year 1 and a 2% increase per year for years 2-5, which the City considers favorable and competitive pricing in the software industry;  and
 
WHEREAS,  under MGO 4.26 Common Council approval is required for any service contract with a duration of more than 3 years;
 
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to execute contract(s) as necessary with Aperta, Inc. for the aforementioned software maintenance services, at the price and for the duration indicated above.