Fiscal Note
This resolution authorizes amendment of the 2011 Operating Budgets of the Police Department, Streets Division and Parks Division by appropriating $35,018 from the Contingent Reserve for costs associated with the Halloween event. The current balance of the Contingent Reserve is $946,698. If this resolution and three other pending resolutions are approved, the balance would be $167,910. (Note: The City plans to include these costs in agency budgets for 2012 so this appropriation will not be necessary in 2012.) This resolution also authorizes the receipt of revenues from admission fees and donations, which are expected to allow for full recovery of these costs. The 2011 Operating Budget includes $170,000 of General Fund revenues associated with the Halloween event.
Title
Resolution to Amend the 2011 Operating Budgets of the Police Department, Streets Division and Parks Division by appropriating
$35,018 from the Contingent Reserve Fund for expenses related to the "Freakfest 2011" Halloween event and authorizing
receipt of revenues derived from admission fees and donations.
Body
WHEREAS, for several years the Halloween event has required significant expenditure of funds for supplies and purchased services that are not included in the Operating Budgets of the Police Department, Parks Division and Streets Division; and
WHEREAS, ongoing planning efforts resulted in the identification of additional measures that helped improve the safety, limited and reduced the damages associated with, and generated revenues to offset costs associated with the 2010 event; and
WHEREAS, similar measures will be utilized in the planning and implementation of the 2011 event; and
WHEREAS, each year since 2006, the City's out-of-pocket costs associated with the event have reduced significantly, making it difficult to accurately budget for these costs during the City's annual budget process that concludes in November of each year (2007: $82,442;
2008: $54,915; 2009: $48,335; 2010: $35,690); and
WHEREAS, the plans for the 2011 Halloween event again calls for the use of private security to assist with various parts of the Halloween plan; and
WHEREAS, in 2010, the entire outlay ($35,690) was recovered through the revenue sharing agreement with Frank Productions via ticket sales and sponsorship funds;
NOW, THEREFORE, BE IT RESOLVED, that the Common Council amends the 2011 Operating Budgets of the Police Department, Streets Division and Parks Division by appropriating $35,018 from the Contingent Reserve Fund to the following accounts to fulfill the aforesaid purposes:
Police Department (Total of $23,000)
54973 Security Services: $23,000
Streets Division (Total of $7,018)
54540 Equipment Rental: $6,928
54801 Disposal Fees: $90
Parks Division (Total of $5,000)
54807 Portable Toilets (Port-a-johns): $3,000
55510 Signage: $2,000
BE IT FURTHER RESOLVED, that the Common Council hereby authorizes the Mayor and the City Clerk to enter into necessary agreements for the procurement of services and materials required for the Halloween 2011 event, including a contract with the following:
RTM Security to provide additional security and event management services.
BE FINALLY RESOLVED, that the City may collect admission fees and other donations in conjunction with the Halloween event to cover these and other related costs.