Madison, WI Header
File #: 23120    Version: 1 Name: Fire Regional Haz Mat Team Contract
Type: Resolution Status: Passed
File created: 7/6/2011 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 8/2/2011 Final action: 8/2/2011
Enactment date: 8/5/2011 Enactment #: RES-11-00677
Title: Approving the extension of the contract with the City for Fire Department Regional Hazardous Materials Response Team Services. The contract is with the State of Wisconsin, Department of Military Affairs, Division of Emergency Management.
Sponsors: Paul R. Soglin, Paul E. Skidmore, Lauren Cnare
Fiscal Note
Revenue and expenditures associated with this contract are accounted for in a special revenue fund and are not subject to the Expenditure Restraint Program limits.  The City Risk Manager has reviewed the contract.  The increased risk  under the contract language as to the indemnification and the hold harmless provisions is covered under the City's insurance subject to its terms and conditions.
 
Title
Approving the extension of the contract with the City for Fire Department Regional Hazardous Materials Response Team Services.  The contract is with the  State of Wisconsin, Department of Military Affairs, Division of Emergency Management.
Body
The current contract with the City for Fire Department response as a Regional Hazardous Materials Response Team expires on June 30, 2011. The contract extension with the State of Wisconsin, Department of Military Affairs, Division of Emergency Management and the City would cover six months from July 1, 2011 through December 31, 2011. The State Hazardous Materials response system is currently under review by the State which is  the reason for the six-month extension.
 
The contract pays the City the full contract amount to train and pay personnel for Level A certification, purchase equipment, medical services and other program expenses.  The City is available to respond to our assigned territory and elsewhere if need arises.
 
Contract language as to indemnification and insurance provisions does not comply with the City's standard policy for contracts.The language in the extension is the same as contained in the most current contract.
 
The budget for this contract extension is:
 
34,547. Premium Salaries  SO29-51120-722230
8,900.  Overtime Salaries  SO29-51300-722230
18,838.  Benefits               SO29-52000-722230
1,000.   Cell phones            SO29-54201-722230
5,000.   Equip repairs           SO29-54401-722230
  319.   Confer/meetings     SO29-54630-722230
1,980.   Training                SO29-54640-722230
17,473.   Medical Services    SO29-54671-722230
2,000.   Memberships           SO29-54967-722230
107.67  Office supplies         SO29-55110-722230
2,000.   Gen equip supplies  SO29-55210-722230
1,900.   Work supplies      SO29-55510-722230
1,000.   Safety supplies      SO29-55570-722230
(95,064.67) State Revenue      SO29-73253-722230
 
***
 
WHEREAS, the City and the Fire Department wish to continue as a Regional Hazardous Materials Response Team for the State of Wisconsin.
 
NOW, THEREFORE, BE IT RESOLVED, that the City approve the contract extension for six months with the State of Wisconsin, Department of Military Affairs, Division of Emergency Management for the Fire Department to provide services as a regional hazardous materials team.
 
BE IT FURTHER RESOLVED, that the City approve the following contract language on indemnification and insurance:
 
5.4      Contractor Indemnification of State:  When acting as other than an agent of the Division under this Agreement, and when using the State's or Division's vehicles or equipment, the Contractor shall indemnify, defend and hold harmless the State, Division, its officers, Divisions, agents, employees, and members from all claims, suits or actions of any nature arising out of the activities or omissions of Contractor, its officers, subcontractors, agents or employees.
 
7.7      Hold Harmless:  The Division of Emergency Management, the Department of Military Affairs, and the State of Wisconsin shall be held harmless in any disputes the team and/or fire department may have with their employees. This shall include, but not be limited to, charges of discrimination, harassment, and discharge without just cause.
 
 
BE IT STILL FURTHER RESOLVED, that the Council approve the program budget for the Fire Department Sate Regional Hazardous Materials Team for the contract period of July 1, 2011-December 31, 2011.
 
BE FINALLY RESOLVED, that the Mayor and other necessary City officials are authorized to execute the necessary contract documents.