Fiscal Note
Lease costs are $500 per month, for a term of six months. Funds are available in Account CS53-58260-810358-00-53W0633.
Title
Authorizing the execution of a lease between the City of Madison and Yahara Square Associates, LLP to provide an off-street temporary parking location during the reconstruction of Williamson Street.
Body
The 2011 Williamson Street reconstruction project will require the narrowing of Williamson Street to a single in-bound travel lane for a significant duration of the construction season. There will be no parking permitted on Williamson Street during this time. As a way to mitigate the loss of Williamson Street parking, and the added demand caused by the parking needs of the employees of the project contractors, the City proposes to lease property owned by Yahara Square Associates, LLP to provide temporary off-street parking during the reconstruction project.
This temporary off-street parking will be made available, through a permitting process administered by the City, to three groups of individuals. The first are the employees of the project contractors to park their personal vehicles. The second are employees of Williamson Street businesses. The final group will be residents of Williamson Street who may temporarily lose access to their driveways when work is occurring immediately in front of their residence.
An off-street temporary parking location for contractor employees, business employees, and local residents with temporary parking needs, will provide parking opportunities for customers of Williamson Street businesses on the side streets immediately adjacent to Williamson Street. An off-street temporary parking location will also relieve the pressure on street parking within the residential neighborhoods immediately adjacent to Williamson Street.
NOW, THEREFORE BE IT RESOLVED that the Common Council of the City of Madison hereby authorizes the execution of a lease between the City of Madison (the "Lessee") and Yahara Square Associates, LLP (the "Lessor") for the operation of an off-street temporary parking location by the City on property owned by the Lessor located at 1414 East Main Street (the "Leases Premises"), as shown on the attached exhibit, on the following terms and conditions:
1. Term of Lease. The term of the Lease shall be six (6) months beginning on May 1, 2011 and expiring on October 31, 2011, unless renewed upon written agreement of the parties. Notwithstanding the foregoing, the Lease may be terminated by the Lessor upon thirty (30) days written notice to the Lessee. Said termination shall be effective on the last day of the month in which the termination notice is effective.
2. Rent. Rent shall be Five Hundred and 00/100 Dollars ($500.00) per month.
3. Use. The Lessee shall use the Leased Premises for the temporary parking of vehicles of contractor employees working on and business employees and residents impacted by the reconstruction of Williamson Street. Staging or parking of construction equipment, construction related vehicles and trailers or storage of materials and/or supplies related to Williamson Street reconstruction activities shall be prohibited on the Leased Premises.
4. Suspension of Use. The use of the Leased Premises by the Lessee shall be suspended during the period of July 4 through July 12, 2011, or at such other nine (9) day period agreed to by the parties, in the event the Leased Premises are needed by the Wil-Mar Neighborhood Center ("Wil-Mar") for the Le Fete de Marquette. The Lessor shall provide written notice to the Lessee a minimum of thirty (30) days prior to Wil-Mar's use that the Leased Premises are needed for said event.
5. Lessee Responsibilities. The Lessee shall be responsible for any and all maintenance and/or upgrades on the Leased Premises required as a result of the Lessee's use of the Leased Premises including, but not limited to by enumeration, maintenance and repair or upgrades of the parking lot surfaces, signage, parking stall striping, and snow and ice removal from the parking lot surfaces. Lessee shall also be solely responsible for obtaining any and all permits, authorizations or approvals required for the use of the Leased Premises, as described in Section 3 above, by all appropriate and applicable agencies or organizations, governmental or otherwise.
6. Lessor Responsibilities. The Lessor shall be responsible of any and all real estate taxes, assessments and utility charges on the Leased Premises during the term of the Lease.
7. Insurance and Limitation of Liability. Upon execution of the Lease, the Lessee shall provide the Lessor with a Certificate of Insurance for the policy period January 1, 2011 to December 31, 2011 with the Lessee's General Liability coverage limits of $10,000,000 per occurrence with an annual aggregate of $30,000,000 and a self-insured retention of $300,000 per occurrence with an annual aggregate deductible of $1,550,000.
The Lessee agrees to require that all users of the Leased Premises pursuant to Paragraph 3 above to sign a permit to park on the Leased Premises that shall include the following language:
Limitation of Liability
This permit licenses the holder to park one automobile in this area at the holder's risk. City of Madison as licensor and Yahara Square Associates, LLP as owner of the land on which the parking lot is located declare themselves not responsible for fire, theft, damage to or loss of such automobile or any article left therein. Only a license is granted hereby and no bailment is created. Your acceptance of this permit shall constitute an acknowledgement and acceptance of this condition on your right to use this parking lot. Please lock your car and take your keys.
BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to execute any and all documents and take whatever actions are required to complete the transaction authorized in this resolution.