Fiscal Note
This resolution authorizes the City to enter into a contract for the acquisition, customization and implementation of new Transit Workforce Scheduling Software systems totaling $ 492,919. Total project cost, including contingencies, shall not exceed $550,000 and is authorized in the 2010 Metro Transit adopted capital budget, Project No. 3, "Transit System Upgrades." Up to 80% of the cost of this project will be funded by Federal Transit Grant funding.
Title
Authorizing the Mayor and the City Clerk to enter into contracts with Trapeze Software Group, Inc. for the purchase, customization & implementation of the Transit Workforce Scheduling Software project and for related services.
Body
Preamble
Metro Transit, a division of the City of Madison, developed a Request for Proposals (RFP) seeking firms with an interest in providing a software solution that will be used to schedule and manage transit employees, according to the Transit Labor agreement with Teamsters Local 695 and other applicable City/Metro Transit rules and procedures, which must interface with the City of Madison ERP Software. The RFP was advertised and four responsive and responsible proposals were received in response to the RFP.
WHEREAS, Metro Transit's current timekeeping software is approaching fifteen years of age and is in need of replacement. The current Lotus based software can no longer be supported, as it is an out-dated programming language; and
WHEREAS, based on the review of the proposals received, Trapeze Software Group, Inc. was selected; and
WHEREAS, City Purchasing negotiated a reduced price and a proposed contract was prepared; and
WHEREAS, the new software system will provide better online tools and more user friendly functionality; and
WHEREAS, the new software system will enable easy access to timely information for improved decision making; and
WHEREAS, the new software system will make better use of staff time in completing forms, eliminating manual processing, creating more web-based self-service opportunities for employees and managers and making changes without routing paper,
NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City Clerk are hereby authorized to execute a contract with Trapeze Software Group, Inc. for software, implementation, consulting services, licensure, configurations, installation, data conversion, system modifications, end-user training and procedural manuals, report writing at a cost not to exceed $550,000; and
BE IT FURTHER RESOLVED, that the Mayor and City Clerk are authorized to execute renewals of service contracts, such as software support and maintenance, after the initial warranty term has expired; and
BE IT FURTHER RESOLVED, that the total cost for all purchases and contracts herein shall not exceed the amounts budgeted for this project or authorized in future approved budgets; and
BE IT FINALLY RESOLVED, that change orders that do not exceed the City's approved budget or the scope of the project as authorized by the Common Council may be executed by the Transit General Manager, and counter-executed by Trapeze Software Group, Inc.