Fiscal Note
This resolution makes arrangements for the 2010 Elver Park Independence Day celebration, which is being managed by the City of Madison Parks Division and sponsored by Woodman's. This resolution amends the Parks Division's 2010 Operating Budget by providing a total of $40,000 in expenditure authority for the event, with a corresponding contribution from Woodman's. The expenditure authority includes full payment of the fireworks display to Bartolotta Fireworks Company, Inc. ($20,000) and other event costs ($20,000). Any contributions in excess of expenditures will be carried forward to be used for the 2011 event. No additional appropriation is required, and there is no impact on the Expenditure Restraint Program.
Title
Authorizing the Mayor and City Clerk to enter into an Agreement between the City and Bartolotta Fireworks Company, Inc. for the fireworks display at Elver Park; amending the 2010 City of Madison Parks Division Budget for costs related to the Independence Day celebration at Elver Park.
Body
WHEREAS, since 1985, the City and sponsoring organizations have worked together to provide Madison area visitors and residents with an Independence Day celebration at Elver Park (the "Event"); and
WHEREAS, in 2010 the City is managing the Event, with a sponsorship from Woodman's; and
WHEREAS, in 2010 the City expects to incur $40,000 in expenditures related to the Event; and
WHEREAS, attendance at the Event has increased and requires substantial City resources to ensure a safe and orderly celebration; and
WHEREAS, Bartolotta Fireworks Company, Inc. ("Bartolotta") is willing to provide the fireworks display for the Event on July 2, 2010 at Elver Park; and
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Clerk are hereby authorized to execute an Agreement between the City and Bartolotta Fireworks Company, Inc. for the fireworks display for the Event, subject to the following terms and conditions:
1. Bartolotta shall provide qualified pyrotechnicians who will deliver, set-up, execute and take down the fireworks display. Bartolotta shall conduct an after display search of the grounds in an effort to locate and dispose of unexploded fireworks.
2. Bartolotta shall provide evidence of liability coverage, including workers compensation insurance for its employees, with policy amounts and coverage as determined by the City's Risk Manager.
3. The cost of the display to be provided by Bartolotta shall be $20,000, except that if the Event is cancelled, the cost to the City shall be labor and restocking charges only.
4. The City and Bartolotta agree that the City shall manage and arrange all aspects of the Event relating to police and fire protection, enforcement of standards for fireworks displays, EMS coverage, traffic control and enforcement of park rules.
AND, BE IT FURTHER RESOLVED THAT the 2010 Parks Division Operating Budget is amended to include expenditures of $40,000 for fireworks and event costs, and $40,000 in offsetting contribution revenue.
$40,000 GN01-54988-618190 Special Events
($40,000) GN01-78545-618190 Contribution/Donation
AND, BE IT FINALLY RESOLVED THAT any contributions in excess of expenses will be carried forward to the 2011 event.