City of Madison - File #: 11091

• File #: 11091
• Version: 3
• Name: SUBSTITUTE Establishing rules and procedures for Common Council deliberation on the City of Madison's 2009 Capital and Operating Budgets.
• Type: Resolution
• Status: Passed
• File created: 6/24/2008
• In control: BOARD OF ESTIMATES (ended 4/2017)
• On agenda: 7/15/2008
• Final action: 7/15/2008
• Enactment date: 7/17/2008
• Enactment #: RES-08-00723
• Title: AMENDED SUBSTITUTE - Establishing rules and procedures for Common Council deliberation on the City of Madison's 2009 Capital and Operating Budgets.
• Sponsors: Tim Bruer, Mark Clear, David J. Cieslewicz, Zachariah Brandon, Satya V. Rhodes-Conway, Brenda K. Konkel, Michael Schumacher, Michael E. Verveer, Judy Compton

Date	Ver.	Action By	Action	Result
7/15/2008	3	COMMON COUNCIL	Adopt With Amendment(s)	Pass
7/7/2008	1	BOARD OF ESTIMATES (ended 4/2017)	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
7/1/2008	1	COMMON COUNCIL	Refer
6/24/2008	1	Comptroller's Office	Referred for Introduction

Fiscal Note
No appropriation required.
Title
AMENDED SUBSTITUTE - Establishing rules and procedures for Common Council deliberation on the City of Madison's 2009 Capital and Operating Budgets.
Body
WHEREAS, The President’s Workgroup on budget process improvement met three times between May and July 2008 and its recommendations have been categorized into two groups; a set of short-term solutions that can be implemented in time for this year’s (2009) budgeting cycle, and longer-term objectives for next year and beyond; and

WHEREAS, The recommendations for this year are:

* A better working room environment for Board of Estimates budget hearings. This includes issues such as ensuring enough space for the public, Board of Estimates members and for other Alders and ensuring a good PA system is available so that everyone can hear. Ideally the meetings will be held in the Council Chambers if available.

* Encouraging all Alders to attend and utilize the Board of Estimates meetings and process. This includes the presentations by department heads and the amendment deliberations. The idea is to operate the meetings somewhat like a committee of the whole, though they will still legally operate as Board of Estimates. Snacks and other incentives will be provided.

* Providing information on agency requests to Alders earlier. (This has already begun with the capital budget.)

* Moving up the amendment due dates to Thursday instead of Friday. That will give Board of Estimates members and all Alders an additional day to study and digest them before votes are taken, and;

WHEREAS, Some of the recommendations to be considered for future years include:

* Increasing public involvement with the budget process
* Moving up introduction dates in order to give everyone more time to study. (This could have negative consequences, as not all information needed to create an accurate budget may be available in time.)

NOW, THEREFORE, BE IT RESOLVED, that the Common Council hereby...