Title
SUBSTITUTE - Requesting quarterly financial reports from the Comptroller and City agencies.
Fiscal Note
A minimum of one additional full-time staff position would be required in order to make a credible attempt to fulfill the additional reporting requirements proposed in this resolution. Substantial reprogramming of existing software and quarterly allocation of annually adopted budgets would also be needed to accumulate this extreme level of both positive and negative budget variance detail by quarter.
The budget comparison reporting required by this resolution can be provided with the reallocation of existing Council Office and Comptroller's Office staff time for the production of reports and training of Council members. The City's existing budgetary control systems have been structured to monitor conformance to major expenditure categories of the adopted annual budget. The focus of current efforts is to prevent significant over-expenditure of appropriated amounts. Very little past effort has been spent on developing reporting systems that allocate the approved annual budget to monthly or quarterly periods. Routine administration of budgets within the year and by detailed minor line item has generally been the responsibility of individual department and budgetary unit managers rather than the focus of attention for the City's top policy body, the Common Council.
The ability to provide additionally detailed mid-year reporting should be enhanced with the implementation of new financial system software, authorized in the 2008 Capital Budget and 2009 Capital Improvement Program.
Body
Whereas, the annual City of Madison budget is a reflection of the values, concerns and priorities of our community; and
Whereas, the Common Council and the Mayor try to ensure that the budget is responsible and balances investments in Madison's public safety, quality of life, transportation infrastructure, network of community services and economic development; and
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