Fiscal Note
This resolution would amend the 2007 Parks Division Capital Budget by the transfer of $25,000 from Project 6, Account 810397 "Parks Facility Improvements" to Project #15 "Warner Park Stadium". An additional $25,000 of funding is to be provided by the Madison Mallards, LLC, supporting total project costs of $50,000. No additional appropriation is necessary, nor is there any anticipated impact upon cost controls.
Title
SUBSTITUTE - To Amend the 2007 Parks Division Capital Budget to transfer $25,000 from account #810397 to cover the city's 50% share of the cost and to accept $25,000 for the balance of the cost from the Madison Mallards, LLC for the Warner Park Stadium Renovation; authorizing the issuance of a Request for Proposals for the development of a Preliminary Plan, Soils Analysis and Cost Estimate for a new Warner Park Stadium, and authorizing the Mayor and City Clerk to sign an agreement to secure the Plan.
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PREAMBLE
In spring 2006, the owners of Madison Mallards, LLC. Baseball submitted a proposal to the Mayor's office to enhance and renovate the Warner Park Baseball Stadium. The Mallards also hired an architectural and engineering consultant, and developed a design concept that included many elements: rotating the playing field 180 degrees; an innovative public address system; the addition of three buildings that would feature restrooms, concessions, and souvenirs; a Press Box, offices and Rooftop seating/hospitality areas; a more efficient parking lot design to increase the number of parking spaces within the park; lowering the playing field by six feet to allow for improved sight lines; replacing the existing playing surface; and building bridges to connect the roof tops of the three buildings to allow an elevator to be installed, thereby making the facilities more accessible.
The Common Council adopted a Resolution creating the Ad Hoc Committee for the Warner Park Stadium Renovation on October 17, 2006. The Committee included one member of the Board of Madison Park Commissioners, two members of the Common Council, a representative from the business community, a representative from the design community familiar with sports renovation, a representative from among the amateur users of the stadium, and two neighborhood representatives. The Committee was to review the opportunities and challenges of the Mallards' proposal for the Warner Baseball Stadium. Further, any stadium renovation plan was to take into account concerns of neighborhood residents and businesses related to issues that included parking and noise.
The Resolution charged the Committee to review the following: 1) financing issues, such as naming rights, structuring City vs. private contributions and cost projections; 2) park and neighborhood issues, such as noise, traffic, parking and balancing stadium uses with other Warner Park activities; 3) facility management issues, such as stadium maintenance and event scheduling and 4) report to the Common Council their findings by February 21, 2007. In December 2006, the Common Council confirmed the final members of the Committee.
The Committee met several times and involved the surrounding neighborhoods, primarily in the 12th and 18th Districts, in the planning process. Those meetings, including one public listening session both gathered information as well as identified many issues.
One finding concerned the renovation of the field. The committee saw merit in the Mallards' desire to rebuild the playing surface and turn the field 180 degrees. Further, the Committee recommended that more extensive engineering and environmental research be conducted into the concept of lowering the level of the playing surface and surface water runoff.
The Ad Hoc Committee for the Warner Park Stadium Renovation presented its findings in a Report to the Common Council that was introduced on May 20, 2007 as ID #05738 and was adopted by the Common Council on May 1, 2007.
NOW, THEREFORE, BE IT RESOLVED, that the Madison Common Council amends the 2007Parks Division Capital Budget to transfer $25,000 from----- account to the Warner Park Stadium Renovation and to accept $25,000 from the Madison Mallards Baseball to cover the costs of the RFQhereby authorizes City Parks staff to proceed with a "Request for Qualifications" to identify a contractor that will conduct a Design Development study, which will include a preliminary plan, a soils analysis and a cost estimate for a new Warner Park Stadium. The RFQ shall include consultant advertising, review of consultant submittals, selection of final candidates, interviewing of final candidates, negotiating the final consultant selection and preparing the services contract.
BE IT FURTHER RESOLVED That the Common Council hereby authorizes City Parks Staff to proceed with "Request for Qualifications" services for the development of a Preliminary Plan, Soils Analysis and Cost Estimate for a new Warner Park Stadium, which shall include consultant advertising, review of consultant submittals, selection of final candidates, interview final candidates, negotiate final consultant selection and prepare the services contractthat the Madison Common Council amends the 2007 Parks Division Capital Budget to transfer $25,000 from Account 810397 to the Warner Park Stadium Renovation and to accept $25,000 from the Madison Mallards Baseball to cover the costs of the RFQ.
BE IT FURTHER RESOLVED Tthat the Common Council authorizes the Mayor and City Clerk to sign agreements with the selected consultant to complete the Plan.
BE IT FINALLY RESOLVED Tthat all such agreements shall be in a form approved by the Risk Manager and the City Attorney.