Fiscal Note
This resolution authorizes amendment of the 2007 Operating Budget by the appropriation of $82,442 from the Contingent Reserve for Halloween event expenses. The appropriation would be made on behalf of the Police ($49,180), Engineering ($4,772), Streets ($2,170) and Parks ($26,320) agencies. Sufficient funding is currently available in the Contingent Reserve for this amendment. The resolution also authorizes the receipt of revenues from admission fees and donations, which is expected to allow for the recovery of these costs.
Title
Amending the Police Department, Engineering Division, and Parks Division 2007 Operating Budgets by appropriating $82,442 from the Contingent Reserve, and to utilize these funds for various expenses related to the Halloween event; and authorizing the receipt of revenues derived from admission fees and donations.
Body
WHEREAS, for several years the Halloween event has required significant expenditures of funds for supplies and purchased services that are not allocated in the Operating Budgets of the Police
Department, Parks Division, Streets Division and Engineering Division; and
WHEREAS, ongoing planning efforts resulted in the identification of additional measures that helped improve the safety, limited and reduced the damages associated with, and generated revenues to offset costs associated with the 2006 event; and
WHEREAS, similar measures will be utilized in the planning and implementation of the 2007 event; and
WHEREAS, the experience from prior Halloween events has demonstrated that the improved lighting in the State Street area has been helpful in discouraging unruly behavior and assisting in law enforcement efforts; and
WHEREAS, the experience from prior Halloween events has demonstrated that the use of a public address system is helpful in communicating important messages to the public; and
WHEREAS, the plans for the 2007 Halloween event again call for the use of fencing to create a defined event area along State Street, as an exercise of the City's authority to protect public health and safety, together with an admission system, designed to enhance crowd safety and offset costs associated with the Halloween event; and
WHEREAS, the plans for the 2007 Halloween event again call for the use of private security to assist with various parts of the Halloween plan; and
WHEREAS, the numbers of personnel needed to staff this event requires the use of a large staging area in proximity to the event; and
WHEREAS, the numbers of personnel needed to staff this event requires the procurement of lodging for additional law enforcement personnel traveling to the City of Madison from other jurisdictions;
NOW, THEREFORE, BE IT RESOLVED, that the Common Council amends the 2007 Operating Budget by appropriating $82,442 from the Contingent Reserve to the following accounts to fulfill the aforesaid purposes:
Police Department
54540 Equipment Rental: $24,000 ($17,000 Lights, $6,700 Public Address System, $300 Portable Handicapped Toilets)
54515 Facility Rental: $20,000 ($15,000 University Inn, $4,000 Lowell Hall, $1,000 The Den)
55510 Work Supplies: $5,180 (flexible cuffs, handcuffs, parking signs, lights, etc.)
Engineering Division
55210 General Equipment Supplies: $1,783 (rental of construction fencing)
54540 Equipment Rental: $2,989 (rental of construction barrels)
Streets Division
54540 Equipment Rental: $2,106
54801 Disposal Fees: $64
Parks Division
54807 Portable Toilets: $2,200 (Rental of 20 @ $110/unit)
55510 Work Supplies: $1,120 (lumber, lanyards, etc.)
55520 Printing $3,000 (signs: directional and safety)
54973 Security Services: $20,000
BE IT FURTHER RESOLVED, that the Common Council hereby authorizes the Mayor and the City Clerk to enter into necessary agreements for the procurement of services and materials required for the Halloween 2007 event, including but not limited to contracts with the following: Musco Lighting to provide 2 lighting trucks, University Inn for staging and lodging of Wis. State Troopers traveling from outside Madison area to assist with the Halloween event, and Lowell Hall for lodging Wis. State Troopers traveling from outside Madison area to assist with the Halloween event.