City of Madison - File #: 06757

• File #: 06757
• Version: 1
• Name: Halloween 2007 Costs
• Type: Resolution
• Status: Passed
• File created: 6/13/2007
• In control: BOARD OF ESTIMATES (ended 4/2017)
• On agenda: 8/7/2007
• Final action: 8/7/2007
• Enactment date: 8/8/2007
• Enactment #: RES-07-00777
• Title: Authorizing the Police Department, Engineering Division, Streets Division and Parks Division to accept donated funds, to utilize a fencing and admission system, and to utilize those funds to offset costs associated with the 2007 Halloween event on State Street.
• Sponsors: David J. Cieslewicz, Michael E. Verveer

Date	Ver.	Action By	Action	Result
8/7/2007	1	COMMON COUNCIL	Adopt	Pass
7/30/2007	1	BOARD OF ESTIMATES (ended 4/2017)	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
7/19/2007	1	DOWNTOWN COORDINATING COMMITTEE	Return to Lead with the Recommendation for Approval	Pass
7/10/2007	1	PUBLIC SAFETY REVIEW COMMITTEE	Return to Lead with the Recommendation for Approval	Pass
7/5/2007	1	MADISON'S CENTRAL BUSINESS IMPROVEMENT DISTRICT (BID) BOARD	Return to Lead with the Recommendation for Approval
6/19/2007	1	COMMON COUNCIL	Refer
6/19/2007	1	BOARD OF ESTIMATES (ended 4/2017)	Refer
6/19/2007	1	BOARD OF ESTIMATES (ended 4/2017)	Refer
6/19/2007	1	BOARD OF ESTIMATES (ended 4/2017)	Refer
6/13/2007	1	Mayor's Office	Fiscal Note Required / Approval
6/13/2007	1	Finance Dept/Approval Group	Approved Fiscal Note By The Comptroller's Office
6/13/2007	1	Mayor's Office	Referred for Introduction

Fiscal Note
This resolution authorizes the receipt of revenues from admission fees and donations related to the planned Halloween event. Revenues generated from ticket sales may range up to or exceed $250,000. Additional related expenses of $82,442 are anticipated for the Police ($49,180), Engineering ($4,772), Streets ($2,170) and Parks ($26,320) agencies. Funding will be sought from the Contingent Reserve for these related expenses.
Title
Authorizing the Police Department, Engineering Division, Streets Division and Parks Division to accept donated funds, to utilize a fencing and admission system, and to utilize those funds to offset costs associated with the 2007 Halloween event on State Street.
Body
WHEREAS, ongoing planning efforts resulted in the identification of additional measures that helped improve the safety, limited and reduced the damages associated with, and generated revenues to offset costs associated with the 2006 event; and

WHEREAS, similar measures will be utilized in the planning and implementation of the 2007 event; and

WHEREAS, the plans for the 2007 Halloween event again call for the use of fencing to create a defined event area along State Street, as an exercise of the City's authority to protect public health and safety, together with an admission system, designed to enhance crowd safety and offset costs associated with the Halloween event; and

WHEREAS, pursuant to said fencing and admission system, up to 50,000 tickets or more may be sold at the rate of $7 per ticket on the day of the event (October 27, 2007) and at the discounted rate of $5 per ticket before October 27, 2007, which could generate up to $250,000 in revenues, or more; and

WHEREAS, there exist opportunities for organizations to sponsor free or discounted tickets to be distributed to individuals, so long as those organizations provide to the ticket seller the difference in cost between the full ticket price and the free or discounted tickets they wish t...