Fiscal Note
The proposed resolution modifies a previously approved amendment to the City's contract with Benevate, Inc. (leg file 85282, RES-24-00608). Modifications include:
1) changing the name of the contractor to Benevate, LLC to reflect a corporate name change;
2) extending the term of the contract to September 24, 2030 to account for obligations to maintain program records for 5 years after the program end date; and,
3) reducing the total cost of the contract amendment to not more than $312,600, to reflect Benevate LLC’s revised pricing structure.
RES-24-00608 amended the Community Development Division’s (CDD) 2024 Adopted Operating Budget (Munis project 76121) to accept up to $237,000 in federal Emergency Rental Assistance (ERA) funds from Dane County and increase corresponding expenses for purchased services for the use of Benevate Inc.’s Neighborly Software system. The modifications proposed in this resolution include a reduction in the Dane County portion of the contract expenses from $237,000 to $156,300. CDD's operating budget will be amended by this new amount. No additional City appropriation is required.
Title
Authorizing modifications to a previously approved amendment to the City’s contract with Benevate, Inc., regarding administration of federal Emergency Rental Assistance Program dollars, for the purposes of updating the total contract price payable to Benevate Inc. for the use of its software system, recognizing the agency’s name change to Benevate, LLC, and extending the term of the contract to September 24, 2030. (Citywide)
Body
WHEREAS, in October 2024, the Common Council authorized a Third Amendment with Benevate Inc, (RES-24-00608, Legistar #85282) to account for the need to pay an additional $486,000 to Benevate Inc. for the use of its Neighborly Software system used to administer ERA program funds, a portion of which was to be paid by Dane County; and,
WHEREAS, upon further negotiation over charges for the use of that system...
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