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Request by Garver Events, Inc to host Sessions at Garver on Thursday, June 19, Friday, June 20, Saturday, June 21 and Sunday, June 22, 2025 at Olbrich Park (north). Request includes a large tent, amplification (PA2) and beer/wine selling.
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Madison Parks staff proposes the following conditions for the Board of Park Commissioner’s consideration:
THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event are: Dina Nina Marinez-Rutherford, district15@cityofmadison.com
Notification: Organizer must notify area neighborhood associations and residents at least 30 days prior to the event. Provide them with event information, including: location, date, schedule, activities, etc.
Certificate of insurance is required: “Organizer shall provide evidence of a $1,000,000 per occurrence Commercial General Liability policy with the City of Madison, its officers, officials, agents and employees listed as additional insureds.” (If beer will be sold, this certificate must include liquor liability.)
MPD Staffing: Park Events that sell beer must notify MPD to see if staffing is required. The staffing requirement is based on anticipated attendance, location, activities, etc. Please contact mpdevents@cityofmadison.com to see if that is a requirement for your event.
Setup: Organizer will contact the East Parks Maintenance Supervisor, Spencer Werner, at swerner@cityofmadison.com
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