Title
Request from Race Day Events, LLC for the use of Olin Park on June 18 and 19, 2016 for the Wisconsin Milkman Triathlon.
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Madison Parks staff proposes the following conditions for the Board of Park Commissioners consideration:
· The applicant shall send a copy of the application to Alders Sheri Carter, district14@cityofmadison.com
, and Sara Eskrich, district13@cityofmadison.com , and to any neighborhood associations on file with the Department of Planning and Community and Economic Development, within thirty (30) days of receiving approval from the Park Commission. The notification shall include contact information for the applicant. The purpose of the notification shall be to exchange information and receive public comment about the details of the event.
· The applicant shall keep a record of all public comments and provide them to the Madison Parks Division.
· Organizer will submit a certificate of insurance covering this activity which names the City of Madison as “additional insured.”
· If the event will close street(s) and/or remove parking, event organizer must apply for a Street Use Permit.
· Organizer will provide a detailed Emergency Action Plan, approved by the Madison Fire Department, for the event.
· Special duty officers required for event. Call 608-267-8676 to arrange.
· Organizer will contact the Central Parks Maintenance Supervisor, Lisa Laschinger, llaschinger@cityofmadison.com , at least 30 days prior to the event to review site plans.
§ Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
· Organizer will leave a $3000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event.
· All fees will be paid and deposits made at least 30 days prior to the event. If payment is not received...
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