City of Madison - File #: 84502

• File #: 84502
• Version: 1
• Name: Authorizing the Mayor and the City Clerk to amend the competitively selected service contract with Arcadis Engineering Services (USA) Inc. formerly IBI Group Engineering Services (USA) Inc., to add $150,000.00 to not to exceed amount, bringin
• Type: Resolution
• Status: Passed
• File created: 7/18/2024
• In control: Metro Transit
• On agenda: 9/10/2024
• Final action: 9/10/2024
• Enactment date: 9/13/2024
• Enactment #: RES-24-00548
• Title: Authorizing the Mayor and the City Clerk to amend the competitively selected service contract with Arcadis Engineering Services (USA) Inc. formerly IBI Group Engineering Services (USA) Inc., to add $150,000.00 to not to exceed amount, bringing the total to $727,000.00 and to extend the contract term through December 31, 2025.
• Sponsors: MGR Govindarajan, Dina Nina Martinez-Rutherford

Date	Ver.	Action By	Action	Result
9/10/2024	1	COMMON COUNCIL	Adopt	Pass
8/26/2024	1	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
8/6/2024	1	COMMON COUNCIL	Refer	Pass
7/18/2024	1	Metro Transit	Referred for Introduction

Fiscal Note
The proposed resolution authorizes an amendment to the contract #202110083 related to Metro Transit’s Technology System Upgrade Project. The service contract is between The City of Madison and Arcadis Engineering Services (USA) Inc. formerly IBI Group Engineering Services (USA) Inc. The current contract total cost is not to exceed $577,000.00 over three years, with a term ending on February 28, 2025. Due to the changes in the project that necessitate increases in the required service hours, the proposed resolution amends the contract #202110083 to add $150,000.00, bringing the total cost to $727,000.00 and to extend the contract term through December 31, 2025. The additional cost will be funded by available budget within the Transit Technology System Upgrade Project, Metro Transit Capital Budget.

Title
Authorizing the Mayor and the City Clerk to amend the competitively selected service contract with Arcadis Engineering Services (USA) Inc. formerly IBI Group Engineering Services (USA) Inc., to add $150,000.00 to not to exceed amount, bringing the total to $727,000.00 and to extend the contract term through December 31, 2025.
Body
WHEREAS, The City selected IBI Group Engineering Services (USA) Inc through a competitive procurement process RFP #10083-0-2021-AH to provide project management services for the technology system upgrade project.

WHEREAS, The common council authorized through resolution #68977 a 3-year service contract with IBI Group Engineering Services (USA) Inc to serve as the Project Manager for Metro Transit’s Technology Upgrade.

WHEREAS, IBI Group Engineering Services (USA) Inc changed their legal entity name to Arcadis Engineering Services (USA) Inc. effective May 3, 2023. The notice of legal name change is attached to this resolution.

WHEREAS, the current service contract between the City of Madison and Arcadis Engineering Services (USA) Inc. is capped at total cost not to exceed of $577,000.00 with a term ending on February 2...