Fiscal Note
The proposed resolution authorizes the execution of a 3-year contract with CDW Government, LLC and a 3-year contract with the Microsoft Corporation.These contracts are set to begin October 1, 2024. The sum of these contracts is $1.8 million annually for a total of $5.4 million over the 3-year term.
Full funding for the contracts is contingent upon passage of the 2024 Mid-Year Appropriation resolution (Leg file 84378) to appropriate an additional $65,000 to Information Technology's system/software maintenance budget. At the time of 2024 Cost to Continue and passage of the 2024 Operating Budget, contract renewal amounts had not been released for the Microsoft contract. Upon passage of the appropriation, Information Technology's 2024 Revised Operating Budget will have sufficient budget to cover the expenses of the contracts in 2024.
Title
Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected Microsoft Enterprise Enrollment Agreement with Microsoft Corporation, and a 3-year, competitively selected services agreement with CDW Government, LLC, a reseller of Microsoft and other software.
Body
WHEREAS, the City has used Microsoft for Windows licenses and desktop, server and business tools for many years and traditionally purchases licenses and support through software resellers that have been selected by the State of Wisconsin through a competitive selection process administered by the State; and,
WHEREAS, under MGO 4.26, the City’s competitive purchasing requirements are satisfied by making purchases from a vendor that has been selected by the State; and,
WHEREAS, CDW Government, LLC (CDW-G) is one such vendor selected by the State as a reseller of Microsoft products and services and the state’s contract includes a process for local government to participate; and,
WHEREAS, Information Technology Department continues to leverage the City’s investment in the cloud based M365 infrastructure to advance the availability a...
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