Fiscal Note
The proposed resolution authorizes the execution of a 36-month triple-net (NNN) lease for the Clerk's Office beginning July 1, 2026. The leased space will be used to store election equipment that is currently stored at 2002 Pankratz Street. The lease is needed because construction will begin at 2002 Pankratz Street for the Dane County Elections Center, and the Clerk's Office will need to move equipment to a temporary location until the new facility is complete.
Under the terms of the lease, monthly charges are comprised of $7,197 in base rent, $2,699 in Common Area Maintenance (CAM) costs, and $2,075 for the City's pro-rata share of building utilities, repairs, HVAC maintenance, and cleaning. Base rent is subject to an annual 3% escalator. Total estimated costs for the lease are $438,807 over the 36-month lease term. The estimated cost in 2026 is $71,800.
The 2026 Adopted Budget for the Clerk's Office did not include funding for this lease, as costs were not known at the time of budget development. The Clerk's Office and Finance Department will monitor the Clerk's operating budget through the budget projection process. If needed, funds may be transferred to the Clerk's office through the mid-year or year-end appropriation resolutions to ensure sufficient funding is available for 2026 costs. Funding for 2027 and 2028 lease costs will be included in the Clerk's operating budget requests. At this time, no additional appropriation is required.
Title
Authorizing the City’s execution of a lease for a 36-month term beginning on the completion of the Lessor’s Work defined in the Letter Intent between the City of Madison and 3517 West Beltline LLC for the property at 3517 W Beltline Hwy for Clerks Office storage. (District 10)
Body
WHEREAS, the Elections Center / Clerks Office Facility Remodel project located at the Dane County Elections Center at 2002 Pankratz Street will be underway beginning in June 2026 and is expected to be a multi-year project; a...
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