City of Madison - File #: 42687

• File #: 42687
• Version: 2
• Name: Authorizing a contract with Electronic Data Collection Corporation (EDC) for the purchase and maintenance of a Parking Enforcement Management System and amending the 2016 adopted Parking Utility Capital budget and 2016 adopted Police Department Operating
• Type: Resolution
• Status: Passed
• File created: 4/27/2016
• In control: BOARD OF ESTIMATES (ended 4/2017)
• On agenda: 6/7/2016
• Final action: 6/7/2016
• Enactment date: 6/10/2016
• Enactment #: RES-16-00430
• Title: SUBSTITUTE Amending the 2016 adopted Parking Utility Capital budget and Aauthorizing a contract with Electronic Data Collection Corporation (EDC) for the purchase and maintenance of a Parking Enforcement Management System. and amending the 2016 adopted Parking Utility Capital budget and 2016 adopted Police Department Operating budget
• Sponsors: Ledell Zellers

Date	Ver.	Action By	Action	Result
6/7/2016	2	COMMON COUNCIL	Adopt - 15 Votes Required	Pass
5/23/2016	2	BOARD OF ESTIMATES (ended 4/2017)	RECOMMEND TO COUNCIL TO ADOPT (15 VOTES REQUIRED) - REPORT OF OFFICER	Pass
5/11/2016	2	TRANSIT AND PARKING COMMISSION (ended 06/2018)	Return to Lead with the Recommendation for Approval	Pass
5/4/2016	1	BOARD OF ESTIMATES (ended 4/2017)	Refer
5/3/2016	1	COMMON COUNCIL	Refer	Pass
4/27/2016	1	Parking Utility	Referred for Introduction

Fiscal Note
The 2016 Parking Utility capital budget includes $3.1 million in the Revenue Equipment Replacement project (MUNIS Project 10397) for the replacement of existing payment technology and is funded with Parking Utility reserves.

The proposed resolution reallocates $300,000 in this project and adds $120,600 in additional authority (funded with Parking Utility reserves) for the purchase of a parking enforcement management system and eight Toughpads for use by MPD Parking Enforcement Officers.

Both MPD and the Parking Utility will have operating costs for additional cellular device plans for use with this system. The additional cost for MPD is estimated to be $6,500 in 2016 and will be offset with savings from the previous system’s maintenance contract. The additional costs for the Parking Utility are minimal and can be absorbed in their operating budget.

The ongoing annual costs beginning in 2017, include cellular device plans ($13,000 for MPD) and $72,000 for software maintenance. The cost of the software maintenance will split 86% paid by MPD ($61,920 which will be partially offset with $18,850 in savings from the previous systems’ maintenance contract) and 14% paid by the Parking Utility ($10,080), based on the ratio of devices owned by each agency. Execution of this contract will result in an additional $56,070 (plus any increases negotiated in the contract) in levy support for MPD in 2017 through the end of the contract.

Title
SUBSTITUTE Amending the 2016 adopted Parking Utility Capital budget and Aauthorizing a contract with Electronic Data Collection Corporation (EDC) for the purchase and maintenance of a Parking Enforcement Management System. and amending the 2016 adopted Parking Utility Capital budget and 2016 adopted Police Department Operating budget
Body
Preamble
The City of Madison issues, on average, approximately 160,000 parking tickets annually. Since 2007, The City Parking Utility Division and The Police Department have utilized...