Title
Approval of Library's Non-Competitive Selection Request for Central Paging System Purchase of Services Contract Extension.
Body
WHEREAS, AVI Systems, Inc., is City IT Department's preferred vendor for telemeeting equipment and installation; and
WHEREAS, Madison Public Library has the need for a stand-alone paging system at Central Library, because the current paging system interferes with the fire alarm monitoring, causing frequent false alarm calls; and,
WHEREAS, Madison Public Library has approved capital funding for the work to be done, quoted at $175,500.40; and
WHEREAS, City IT has approved the project and the quoted work from AVI Systems, Inc.; and
WHEREAS, Madison Public Library Board previously approved the non-competitive selection of AVI Systems, Inc. contract in Legistar file 81902, and the resulting contract expired October 15, 2024; and
WHEREAS, the project was delayed, requiring Madison Public Library Board approval of the extension of the original contract.
NOW, THEREFORE, BE IT RESOLVED, that Madison Public Library Board approves authorization for Madison Public Library to execute an extension of the contract completion date to June 30, 2025, with AVI Systems, Inc.; and
BE IT FINALLY RESOLVED, that Madison Public Library as a City of Madison agency's designee is authorized to sign the 2024 Purchase of Services Extension form with AVI Systems, Inc., for Central Library paging system.