Fiscal Note
This resolution authorizes an amendment to the contract with Tyler Technologies for development and implementation of an enterprise resources planning (ERP) system.
Funding of $7.7 million has been authorized in adopted capital budgets to finance this project. The operating budget of the Information Technology Department includes funding to pay maintenance costs of between $350,000 and $400,000 annually.
To date, approximately $4.2 million of the capital budget for the project has been expended. Maintenance payments have been made pursuant to the contract for 2011 and 2012. Maintenance for 2013 and 2014 totaling $725,000 have not been paid, but have been either encumbered or budgeted. Invoices for work completed totaling $456,132 have not been paid as the City and Tyler Technologies have sought to develop a comprehensive work plan for system development and implementation that meets the City's expectations as expressed in the request for proposals and the statement of work. Under the contract amendment, these amounts will be paid upon successful implementation of the financial and payroll elements of the system, which is currently planned for January 2015.
The amendment also includes a $250,000 incentive payment upon a successful implementation of the financial and payroll elements of the project in January 2015. This amount is related to the additional implementation cost incurred by Tyler Technologies to meet the City's expectations for system functionality and workflow in a timely manner.
Based on expenditures to date, invoices received and yet to be paid from the capital project, development and implementation of the financial and payroll elements of the system, and amounts budgeted for computer hardware along with elements of the system to be implemented later (e.g., utility billing), the project remains within the original budget of $7.7 million.
Amounts paid to date = $4.2 million
Invoices to b...
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