Title
Approval of Library's Non-Competitive Selection Request for Central Paging System Purchase Order Change Order and Contract Extension.
Body
WHEREAS, Integral Building Systems is City IT Department's preferred vendor for network cabling; and
WHEREAS, Madison Public Library has the need for a stand-alone paging system at Central Library, because the current paging system interferes with the fire alarm monitoring, causing frequent false alarm calls; and,
WHEREAS, Madison Public Library has approved capital funding for the work to be done, quoted at $76,688; and
WHEREAS, City IT has approved the project and the quoted work from Integral Building Systems; and
WHEREAS, Madison Public Library Board previously approved the non-competitive selection of Integral Building Systems contract in Legistar file 84211, and the resulting contract expired October 7, 2024; and
WHEREAS, the project was delayed, and now has a change order increasing the contract from $76,688.00 to $91,712.00 for previously unknown conduit installation between Central's 1st and 3rd floors, requiring Madison Public Library Board approval of the increase to, and extension of, the original contract.
NOW, THEREFORE, BE IT RESOLVED, that Madison Public Library Board approves authorization for Madison Public Library to execute an increase to the contract of $15,024.00 and extension of the contract completion date to June 30, 2025, with Integral Building Systems; and
BE IT FINALLY RESOLVED, that Madison Public Library as a City of Madison agency's designee is authorized to sign the 2024 Purchase of Services Change Order with Integral Building Systems for Central Library paging system.