Title
Confirming the format of Plan Commission meetings from June through December 2022.
Body
On November 10, 2021, the Mayor and Common Council leadership asked boards, committees, and commissions (BCC) to decide how they will meet in 2022.
Following the Common Council's direction, the Plan Commission approved continuing virtual meetings through May 2022 at its December 13, 2021 meeting (ID 68716). As noted in that discussion, on or before April 19, 2022, another item will be placed before the Commission to determine how the balance of meetings in 2022 will be conducted.
Each body, including the Plan Commission, shall vote on what they want their default mode to be for 2022 - in person or virtual. Once a default method is established, the body should continue regularly meeting that way to help avoid any misunderstandings from the public about how to attend meetings of that body. If a BCC needs to change their meeting method from their default method, they should update the location of that meeting occurrence in the Legistar calendar at least two weeks - preferably a month - in advance. Also, if the BCC chooses to meet in-person, those meetings must be held in buildings open to the public. At the moment, that includes the Madison Municipal building (MMB), the first and second stories of the City-County Building (CCB), our libraries, and possibly other City facilities. For in-person meetings, the City will continue to use the online registration form.
Staff requests that the Plan Commission determine how it shall meet through the end of 2022.