Title
Request by Madison Parks Foundation to extend Madison Park hours for Picnic in the Park at Westmorland Park on Saturday, May 17, 2025. Request to extend hours until 11:00 PM to include an additional hour of activities, amplification and beer/wine service to attendees. (District 11)
Body
Madison Parks staff proposes the following conditions for the Board of Park Commissioner’s consideration:
THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event are: Bill Tishler - district11@cityofmadison.com
Certificate of insurance is required: “Organizer shall provide evidence of a $1,000,000 per occurrence Commercial General Liability policy with the City of Madison, its officers, officials, agents and employees listed as additional insureds.” (If beer will be served or sold, this certificate must include liquor liability.)
Setup: Organizer will contact the West Parks Maintenance Supervisor, Charlotte Blotz, at cblotz@cityofmadison.com, least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Temporary Structures: If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), organizer will contact Digger’s Hotline (811) approximately ten days before May 12, 2025. Organizer must remove service flags after setup is complete.
Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event, based ...
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