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Temporary Change to the Water Board Meeting Format
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RECOMMENDATION:
It is recommended to temporarily change the Water Board meeting format to virtual from in-person meetings from August through November 2024.
BACKGROUND:
The Water Utility (Utility) and the City’s Information Technology Department have been working together to renovate the Water Utility conference rooms A & B to upgrade those rooms to function as one of the City’s Emergency Operations Centre, as and when a need arises. The renovation is anticipated to last from August through November 2024.
Since the Water Board in-person meetings are ordinarily held in conference rooms A & B, staff is recommending to temporarily change the Water Board meeting format to virtual for those four months, a practice in place during the height of Covid restrictions until in-person meetings resumed in the fall of 2022. Once completed, these upgraded conference rooms will have better audio-visual and virtual/in-person hybrid capabilities for Water Utility board meetings when room usage resumes.
There will be no change to either the start time of the meeting or to the previously determined meeting dates. Staff will ensure compliance with all applicable City requirements for providing adequate public notice about this change in meeting format.
FISCAL IMPACT:
Minimal
ATTACHMENT:
None