Fiscal Note
The proposed resolution authorizes a three-year (2024 - 2026), competitively selected service contract with Environmental Control of WI, Inc. for janitorial services at seven library locations. The Library’s 2024 operating budget includes funding for the first year of the contract. No additional city appropriation is required in 2024. Funding for future years will be included in the Library’s operating budget requests for those years.
Title
Authorizing the Mayor and City Clerk to enter into a 3-Year, competitively selected service contract with Environmental Control of WI, Inc for important ongoing janitorial services.
Body
WHEREAS, Madison Public Library requires contracted janitorial services for seven library locations; and
WHEREAS, Madison Public Library worked with the Purchasing Division to issue RFP # 12068-0-2023 to solicit proposals for such services, and received 7 proposals; and
WHEREAS, an evaluation team consisting of Purchasing and relevant Department staff conducted a detailed evaluation, scored and ranked each of the proposals using criteria including cost, skill, equipment, past performance, and references; interviewed finalists and Environmental Control of WI, Inc was selected through this process; and
WHEREAS, to complete the service, a three-year contract is required, and Environmental Controls of WI, Inc proposed a contract price not to exceed $165,372 in 2024, $170,334 in 2025, and $175,443 in 2026 to perform janitorial services at 7 library locations as required by RFP # 12068-0-2023; and
WHEREAS, under MGO 4.26(3)(e), service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract with Environmental Controls of WI, Inc for the purposes and at the price described above, for a term of three (3) years.