Fiscal Note
Total funding for the contract over the two-year contract period of 2013 - 2014 is an estimated $1,245,741. The Traffic Engineering 2013 adopted capital budget (Project No. 3, "Public Safety Radio System," Acc't No. 810414)authorizes total expenditures of $785,800, sufficient to cover the estimated first-year contract cost of $685,158. Traffic Engineering has included in its 2014 capital budget request funding of $810,000 to fund the second-year contract cost of an estimated $560,583, plus other anticipated communications-related expenditures. The funding in 2014 is subject to Common Council approval.
Title
SUBSTITUTE-Authorizing the Mayor and City Clerk to enter into a contract with Motorola Solutions, Inc. to upgrade Emergency Radio Communications Infrastructure.
Body
WHEREAS, the City of Madison owns and operates an emergency public safety radio system which allows for emergency and non-emergency communication for public safety and public works agencies;
WHEREAS, the City-owned radio system sustained damage due to a lightning strike at the Larkin communication tower, and City staff was able to repair the system with equipment that the City had in stock;
WHEREAS, the City has exhausted its stock of supplies and spare parts;
WHEREAS, the manufacturer of the City radio system, Motorola, Inc. (now called Motorola Solutions, Inc., hereafter "Motorola"), no longer supports or provides parts for the portion of the infrastructure that was damaged;
WHEREAS, Motorola is asking the City to enter into a two-year contract in order to design and provide replacement of essential communication equipment (engineering and design services approximately $124,575);
WHEREAS, only Motorola manufactures replacement equipment that functions with the City's existing communications infrastructure, therefore, Common Council approval is required for an exception to the competitive selection process normally required for service contracts over $25,000 because th...
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