City of Madison - File #: 53438

• File #: 53438
• Version: 1
• Name: Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Pinney Library.
• Type: Resolution
• Status: Passed
• File created: 10/8/2018
• In control: Engineering Division
• On agenda: 10/30/2018
• Final action: 10/30/2018
• Enactment date: 11/5/2018
• Enactment #: RES-18-00754
• Title: Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Pinney Library. (15th AD)
• Sponsors: BOARD OF PUBLIC WORKS

Date	Ver.	Action By	Action	Result
10/30/2018	1	COMMON COUNCIL	Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25	Pass
10/17/2018	1	BOARD OF PUBLIC WORKS	RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.05, 2.24, & 2.25 - REPORT OF OFFICER	Pass
10/8/2018	1	Engineering Division	Refer

Fiscal Note
The proposed resolution approves plans and specifications and authorizes the Board of Public Works to advertise and receive bids for the Pinney Library Tenant Improvement Project. The total estimated cost of the project is $4,800,000. Funding is available in the Relocate Pinney Neighborhood Library project (Munis #10002).

Title
Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for the Pinney Library. (15th AD)
Body
The Capital Budget includes funding for the Pinney Library Tenant Improvement Project. The Project funds the comprehensive interior improvement of an unfinished condominium unit (i.e. architecture, mechanical, electrical/lighting, plumbing, fire protection, IT + AV) at Royster Commons Mixed Use development located at 516 Cottage Grove Road, with the goal of providing an improved Library environment for staff and customers.

This resolution approves the plans and specifications for the project, authorizes the Board of Public Works to advertise for and receive bids for the project, authorizes execution of any lease or easement documents necessary to accomplish the project and authorizes the acquisition of materials and services required to successfully complete the project.

BE IT RESOLVED:
1. That the plans and specifications for the Pinney Library are hereby approved.
2. That the Board of Public Works is hereby authorized to advertise for and receive bids for the Project.
3. That the City Engineer and Finance Director are hereby authorized to obtain all Furnishings, Fixtures, Equipment and Materials necessary for the Project in accordance with City Purchasing Policy.
4. That the Mayor and City Clerk are hereby authorized to execute easement and lease documents necessary for the Project in accordance with MGO Ordinances and City Policy, on a form and in a manner that has been approved by the City Attorney and Risk Manager.
5. That the City Engineer and Finance Director are hereby...