Fiscal Note
The proposed resolution authorizes Amendment #1 to the an existing contract with Dimension IV Madison LLC for architectural and engineering consulting services for the Bartillon Homeless Shelter located at 1904 Bartillon Drive (Contract #9207). The original contract was passed via RES-22-00539 on August 2, 2022 (Legistar #72631) at an estimated cost of $1,059,262. If approved, the amendment would add $30,565.14, for a new updated cost of $1,089,527.14. Funding is available in Munis #13346. No additional appropriation is required.
Title
A resolution authorizing the Mayor and City Clerk to amend an existing competitively selected service contract with Dimension IV Madison LLC for architectural and engineering services for the Bartillon Homeless Shelter at 1904 Bartillon Drive (District 12)
Body
WHEREAS, City Engineering and Community Development Division (CDD) require architectural and engineering (A/E) consulting services to complete the Schematic Design, Design Development, Construction Documentation, Bidding and Negotiation, Construction Administration and Warranty work for the Bartillon Homeless Shelter; and
WHEREAS, City Engineering and CDD worked with the Purchasing Division to issue RFP # 11045 to solicit proposals for such services, and received 6 proposals; and
WHEREAS, an evaluation team consisting of Purchasing and relevant Engineering and CDD conducted a detailed evaluation, scored and ranked each of the proposals using criteria including cost, skill, equipment, past performance, and references; interviewed finalists and Dimension IV Madison Design Group was selected through this process;
WHERAS, during the design process several changes to the scope of work were required including: Adding a storage room, Adding exterior lighting for art installation, Adding some detailed furniture design/specification and Modifying the design to account for some incorrect survey information; and
WHEREAS, the original authorization for this contr...
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