City of Madison - File #: 48826

• File #: 48826
• Version: 2
• Name: Authorizing the Mayor and City Clerk to contract with ConnectYourCare LLC to adminster the City of Madison’s Flexible Spending Arrangements for Medical and Dependent Care.
• Type: Resolution
• Status: Passed
• File created: 9/12/2017
• In control: FINANCE COMMITTEE
• On agenda: 10/17/2017
• Final action: 10/17/2017
• Enactment date: 10/19/2017
• Enactment #: RES-17-00841
• Title: Authorizing the Mayor and City Clerk to contract with ConnectYourCare LLC to adminster the City of Madison’s Flexible Spending Arrangements for Medical and Dependent Care.
• Sponsors: Paul R. Soglin

Date	Ver.	Action By	Action	Result
10/17/2017	2	COMMON COUNCIL	Adopt	Pass
10/9/2017	2	FINANCE COMMITTEE	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
9/25/2017	2	FINANCE COMMITTEE	Refer	Pass
9/19/2017	1	COMMON COUNCIL	Refer	Pass
9/13/2017	1	Human Resources Department	Referred for Introduction

Fiscal Note
The proposed resolution authorizes entry into a contract with ConnectYourCare, LLC to administer the City’s Flexible Spending Arrangements for Medical and Dependent Care for a term covering the 2018 and 2019 plan years, with optional renewals for the 2020, 2021, and 2022 plan years, at a price not to exceed $75,000. The contract with the existing vendor will expire at the end of March, 2018. The current employee participation rate in the program is approximately 50 percent with an annual cost of approximately $50,000. Program participation is projected to grow in the coming years, which may increase program costs. No city appropriation is required for the 2017 Adopting Operating Budget.

Title
Authorizing the Mayor and City Clerk to contract with ConnectYourCare LLC to adminster the City of Madison’s Flexible Spending Arrangements for Medical and Dependent Care.

Body
WHEREAS, the City has contracted for a number of years with an outside adminstrator to administer the Flexible Spending Account program for City employees; and

WHEREAS, these services were last put out for competitive selection in 2014. The contract with the existing vendor will expire at the end of March, 2018 and a new contract is necessary to continue to offer Flexible Spending Arrangements to City employees for 2018; and

WHEREAS, according to the City’s purchasing policies and best practices for competitive selection of services, formal proposals for a new vendor were solicited in RFP # 8610-0-2016-BP and five companies bid on this RFP; and

WHEREAS, the competitive selection process included rating the proposals on a number of technical questions and factors, three finalists were interviewed, and as a result of this process, ConnectYourCare LLC (“CYC”) was selected as the contractor to administer the City’s Flexible Spending Arrangements (Medical and Dependent Care reimbursement program) beginning in 2018; and

WHEREAS, based on this selection process, CYC was deemed to best ...