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File #: 22282    Version: 1 Name: Approving Plans for Dutch Mill Park & Ride Expansion, State Project Number 1200-01-71 and Authorizing the Mayor and City Clerk to execute an Agreement for a Lease of Lands
Type: Resolution Status: Passed
File created: 4/27/2011 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 5/17/2011 Final action: 5/17/2011
Enactment date: 5/23/2011 Enactment #: RES-11-00457
Title: Approving Plans for Dutch Mill Park & Ride Expansion, State Project Number 1200-01-71 and Authorizing the Mayor and City Clerk to execute an Agreement for a Lease of Lands and An Agreement to Maintain the Dutch Mill Park-And-Ride Lot between the Wisconsin Department of Transportation and the City of Madison. (16th AD)
Sponsors: Jill Johnson
Attachments: 1. dutch mill notes.pdf
Fiscal Note
Additional maintenance costs for the fall of 2011 for the expanded lot are estimated at $5,500. It is expected that the revenue generated from the bus company contracts will cover this additional expense in 2011. Agreements with Van Galder Bus Line and Badger Coaches, Inc. would yield approximately $46,100 of revenue in 2012, partially offsetting the City’s maintenance expenses projected for next year. Maintenance costs for the expanded lot are estimated at approximately $59,800 in 2012, which would exceed anticipated revenue in 2012 by $13,700.

Payments from the bus companies are adjusted annually by the Consumer Price Index, and maintenance expenses are expected to increase annually as costs of services increase. The Van Galder and Badger Coach Agreements expire on May 31, 2014 and August 31, 2012, respectively, with three year contract extensions, upon mutual agreement by the bus companies and the City. Revenue generated by the bus company agreements in 2012 and beyond would go into the General Fund, instead of to Metro Transit as is currently the case.

The additional City expenses in 2012 for the expanded lot include maintenance for rain gardens, mowing, snow plowing and snow removal, solar panels, surveillance cameras and minor lot repairs. The operating budgets in 2012 for the following agencies would need to be adjusted to cover the maintenance requirements of the expanded Park-and-Ride Lot. The estimated additional expenses per agency for 2012 are as follows:

Approximate 2012
Department Maintenance Expense
Engineering $49,300
Traffic Engineering $4,600
Parks Division $5,900
Streets Division $0
Totals $59,800


The various City agencies have agreed to divide the maintenance responsibilities for the lot as follows:

· Streets Division: Snow plowing on Collins Court and Service Road, sweeping of the lots and minor lot repairs (potholes and patching).
· Engineering Division: Snow removal within the lots, rain ga...

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