Fiscal Note
The proposed resolution authorizes the non-competitive selection contract with UKG Inc. for a 5-year term. The contract includes professional services to migrate the system to the cloud as well as subscription services support and maintenance. Funding for the contract is contingent upon adoption of the 2026 Capital and Operating Budgets. The 2026 Information Technology Capital Budget request includes $342,000 for the professional services to migrate to the cloud in 2026 (Enterprise Business Solutions program #12418). The agency has also included $144,000 in the 2026 cost to continue exercise for the system support and maintenance expense in 2026 (Munis account #17700-54335-00000). The agency will include maintenance and support cost increases in future operating budgets. No City appropriation is required in 2025.
Title
Authorizing a non-competitive selection contract between the City of Madison and UKG Inc. for the initial 5-year term for the UKG Pro Subscription Services Support and Maintenance and Professional Services Contract to migrate to the cloud.
Body
WHEREAS, UKG, Inc. has been in use since 2004 and is the provider of the City of Madison’s enterprise timekeeping and scheduling system supporting several City agencies with complex scheduling, vacation management, and time reporting rules configured in accordance with City payroll rules, labor rules, and labor groups, along with integrations having been built with the City’s financial system of Munis; and
WHEREAS, as a next step in the City’s ongoing modernization of technology business solutions and with UKG, Inc. announcing the current City of Madison on-premise version going end-of-life in March of 2027, moving to UKG’s Software-as-a-Service (SaaS) UKG Subscription platform will provide benefits of reduced hardware and infrastructure maintenance, ensure the City is on the most current releases with less interruption of services, increase system security and improve access to staff working ...
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