City of Madison - File #: 23095

• File #: 23095
• Version: 1
• Name: 9693 Lease 2109 S. Stoughton Rd.
• Type: Resolution
• Status: Passed
• File created: 7/1/2011
• In control: BOARD OF ESTIMATES (ended 4/2017)
• On agenda: 7/19/2011
• Final action: 7/19/2011
• Enactment date: 7/28/2011
• Enactment #: RES-11-00643
• Title: Authorizing the execution of a lease at 2109 South Stoughton Road for the temporary relocation of the City of Madison’s Central Public Library accessible storage facility for books and collections materials.
• Sponsors: Michael E. Verveer

Date	Ver.	Action By	Action	Result
7/19/2011	1	COMMON COUNCIL	Adopt	Pass
7/11/2011	1	BOARD OF ESTIMATES (ended 4/2017)	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
7/7/2011	1	MADISON PUBLIC LIBRARY BOARD	Return to Lead with the Recommendation for Approval	Pass
7/5/2011	1	BOARD OF ESTIMATES (ended 4/2017)	Refer
7/5/2011	1	COMMON COUNCIL	Referred
7/1/2011	1	Economic Development Division	Referred for Introduction

Fiscal Note
This lease requires the City to pay a monthly rent of $5,500. The initial term is 20 months beginning Oct. 1, 2011, with an option to extend for up to 4 months. The Library’s 2011 Adopted Operating Budget includes sufficient funding for the 2011 portion of this lease. The 2012 and 2013 Library Operating Budgets will need to include funding for the remaining term of the lease.
Title
Authorizing the execution of a lease at 2109 South Stoughton Road for the temporary relocation of the City of Madison’s Central Public Library accessible storage facility for books and collections materials.
Body
The renovations to the Central Public Library require the temporary relocation of Central Library accessible storage facilities for books and collections materials. Space within a building (the “Building”) owned by the Wisconsin Department of Public Instruction, located at 2109 South Stoughton Road, has been identified by the Public Library as suitable for the temporary relocation of these facilities during the rehabilitation of the Central Public Library. Terms and conditions for the lease of this space have been approved by the Public Library and the Office of Real Estate Services.

NOW, THEREFORE, BE IT RESOLVED that the Common Council hereby authorizes the execution of a lease (the “Lease”) with the State of Wisconsin Department of Public Instruction (“DPI”) for space within a building located at 2109 South Stoughton Road (the “Building”), as shown on the attached Exhibit A, subject to the following terms and conditions:

Initial Lease Term and Extension:
Initial twenty (20) month lease term (the “Initial Lease Term”) commencing on October 1, 2011 (the “Lease Commencement Date”) and ending on May 31, 2013, unless extended by the City as set forth below. At the end of the Initial Lease Term, provided the City is not in default under the terms and conditions of the Lease, the City may extend the term of the Lease for up to four (4) additional months by ...