Fiscal Note
The proposed resolution authorizes Monona Terrace to enter into a service contract with Contemporary Services Corporation for security services at the Monona Terrace Community and Convention Center. The annual contract cost will not exceed $90,000 per year. The initial contract length is from October 1st, 2018 to December 31st, 2020 with an option for up to three additional one year renewals. In the 2019 Executive Budget Monona Terrace has budgeted $75,000 for security services. Actual expenditures for the contract have average $80,000 annually in the period from 2016 to 2018.
Title
Authorizing the Mayor and City Clerk to enter into a competitively-selected service contract, for the initial term of October 1, 2018 to December 31, 2020, with 3 additional optional 1-year renewals with Contemporary Services Corporation, for security and related services at Monona Terrace Community and Convention Center.
Body
WHEREAS, the City utilizes a contract to provide private security and related services for the Monona Terrace Community and Convention Center; and
WHEREAS, the Purchasing Division and Monona Terrace solicited proposals through a competitive process under RFP 8634-0-2017/BO Security Guard Services, Monona Terrace Community and Convention Center; and
WHEREAS, the proposals were evaluated by the purchasing supervisor and relevant Monona Terrace staff and based on their scored evaluations chose the highest ranked firm, Security Pros of IL, Inc. and subsequently the City entered into a contract with that firm, for the period June 1, 2018 to December 31, 2020; and
WHEREAS, as a result of discussions between the parties, the City and Security Pros Of IL, Inc., mutually agreed to terminate their contract, effective August 8, 2018; and
WHEREAS, in order to provide security in a timely manner, the City returned to the proposals submitted under the competitive process and contacted other firms in the order of the scored evaluations; and
WHEREAS, the ...
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