Fiscal Note
The proposed resolution authorizes an amendment to the competitively selected service contract with REDI Transports, LLC for ongoing emergency detention transport services for the Police Department. The amendment increases the 2024 annual cost of the contract not to exceed $150,000. The current contract is not to exceed $100,000 which is included in the Police Department’s 2024 operating budget. As of the mid-year budget to actual projections, the Department is projected to be at budget at year-end after receiving a budgeted transfer from Direct Appropriations for retiree payouts. The Department anticipates absorbing any additional cost from this amendment in 2024 with existing resources.
The contract includes an optional renewal clause to extend the contract through an additional four years which will also be amended to not exceed $150,000 subject to available funding at that time.
No appropriation is required.
Title
Authorizing the Mayor and City Clerk to amend the competitively selected service contract with REDI Transports, LLC for ongoing emergency detention transport services
Body
WHEREAS, the Madison Police Department requires emergency detention transport services in order to pursue their safe transports of patients to Winnebago Mental Health Institute; and
WHEREAS, the Madison Police Department worked with the Purchasing Division to issue RFP #13007-0-2024-BP to solicit proposals for such services, and received two proposals; and
WHEREAS, an evaluation team consisting of Purchasing and relevant Madison Police Department staff conducted a detailed evaluation, scored and ranked each of the proposals using criteria including cost, skill, equipment, past performance, and references; and REDI Transports, LLC was selected through this process; and
WHEREAS, to complete the transport work in 2024, the City and REDI Transports, LLC have entered into a contract to provide such services and accomplish all of the other deliverables required by RFP #13007-0-2024-BP at a price not to exceed $100,000 per year, with an optional renewal clause to extend the contract through an additional four years; and
WHEREAS, the Madison Police Department now requests to extend the annual cost for 2024 and subsequent renewals to an amount not to exceed $150,000; and
WHEREAS, under MGO 4.26(3)(e), service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk;
NOW THEREFORE BE IT RESOLVED, that the Mayor and City Clerk are authorized to amend the current contract with REDI Transports, LLC the purposes described above into an amount not to exceed $150,000 per year for 2024 and for subsequent renewal years as available funding allows.