Fiscal Note
The proposed resolution authorizes a competitively selected purchased from WP Beverages, LLC, DBA Pepsi Cola of Madison for a full service beverage and soft drink vending contract on a three-year (3) term beginning January 1, 2024 and ending on December 31, 2026 with an option for three (3) one-year extensions. Costs are expected to be $70,000 per year and are recouped by beverage sales revenue. Funding is available in the 2024 Parks Division's Operating Budget (Munis account #53450). No additional appropriation is required.
Title
A Resolution authorizing the Mayor and City Clerk to enter into a competitively-selected, 3-year service contract with 3 optional 1-year renewal terms with WP Beverages, LLC, DBA Pepsi Cola of Madison.
Body
WHEREAS, the City of Madison Parks Division has provided beverage vending services through a
purchase of service contract for the Madison Golf Courses, Warner Park Community Recreation Center, the Goodman Pool and for ice skating and ski operations; and
WHEREAS, the current contract is due to expire on December 31, 2023; and
WHEREAS, the Purchasing Division and Parks Division solicited proposals through a competitive process, RFP #12085-0-2023-BG, Beverage Vending Services,
WHEREAS, the RFP advertised the contract as a three (3) year contract with three (3) mutually agreeable one (1) year extensions; and
WHEREAS, the Purchasing Division and Parks Division received one written proposal from WP Beverages, LLC, DBA Pepsi Cola of Madison; and
WHEREAS, the sales of soft drinks and beverages will generate revenue that will exceed the costs incurred under the proposal; and
WHEREAS, under MGO 4.26(3)(e) service contracts of more than five (5) years in duration require approval of the Common Council and optional renewal terms are to be counted in the total;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract on behalf of the City for beverage vending services with WP Beverages, LLC, DBA Pepsi Cola of Madison, for the purposes described above, for an initial three (3) year term, with three (3) mutually agreeable one (1) year extensions, and the Purchasing Supervisor is authorized to execute the renewal options.