Title
Authorization to Amend the Health Dane Collaborative Memorandum of Understanding (MOU) Agreement for the Community Health Data Platform Project (2026 BOH RES-006)
Body
Public Health Madison and Dane County (Public Health) seek authorization to amend, the Healthy Dane Collaborative Memorandum of Understanding (MOU) agreement with the members of the Healthy Dane Collaborative to continue the Community Health Data Platform.
Public Health is currently a member of Healthy Dane, a community collaborative comprised of Public Health, UnityPoint Health - Meriter, Stoughton Hospital Association, SSM Health St. Mary’s Hospital - Madison, the University of Wisconsin Hospitals and Clinics. The purpose of the collaborative is to work in tandem to create each system’s Community Health Needs Assessment and Public Health’s Community Needs Assessment.
In 2012, the members of the Healthy Dane Collaborative entered into a Memorandum of Understanding to establish a payment structure to fund a Community Health Needs Assessment Data System and contract with Conduent Healthy Communities Corporation (formerly HCI). The data is currently maintained on the following web domain: <http://www.healthydane.org>. Public Health is responsible for administering the contract with a data platform vendor and collecting a portion of platform subscription fees from each partner.
PHMDC will provide in-kind support to the management of the data platform by assigning an epidemiologist to maintain the data platform in alignment with Collaborative vision. This support may include entering, contextualizing, and organizing Dane County population health data. The data platform will serve as a tool for community health improvement planning for both the health systems and public health.
Public Health Madison & Dane County, together with the current members of the Healthy Dane Collaborative, propose amending the existing Memorandum of Understanding to:
• Update all references to the data platform vendor to reflect that Public Health will not be renewing its contract with Conduent and will be transitioning to a new vendor as identified in the MOU. The resolution intentionally does not name the new vendor to avoid future resolutions if vendor relationships change.
• Revise language regarding payment of fees to ensure it aligns with the updated data platform structure and the responsibilities of the collaborative members.
• Update the names and points of contact for participating partners to reflect current organizational structures and roles.
• Remove outdated references to prior vendor names and replace them with generic language that accommodates future vendor transitions without requiring additional Board action.
• Clarify member responsibilities related to data access, data maintenance, and collaborative participation to ensure consistent expectations across all partners.
• Change the project name from Community Health Needs Assessment System to Community Health Data Platform to reflect the current scope and function of the project.
• Remove outdated or redundant language from previous resolutions that no longer apply to the current project structure or operational needs.
• Update the Terms and Termination section to reflect the current project timeline, collaborative expectations, and ongoing operational needs.
NOW, THEREFORE, BE IT RESOLVED that the Board of Health for Madison and Dane County, on behalf of Public Health Madison & Dane County, authorizes the Director of Public Health, or their designee to sign any amendments to the existing Memorandum of Understanding with the participating health system partners listed above, including any successor organizations or additional partners necessary to carry out the project, or to sign a new MOU or agreement for similar purposes, setting forth the duties and obligations of PHMDC and each partner with respect to the Community Health Needs Assessment and related purposes, as needed into the future.
Drafted by: Adrianne Bonow, Kat Grande, Lara Mainella, and Justin Svingen
Introduced: 06May2026
Action: