Fiscal Note
The proposed resolution authorizes a three year contract (June 1, 2016 through May 31, 2019) in the amount of $288,925 for engineering services to perform inspection, develop plans and specifications, and provide contract administration for maintaining and repairing Parking Utility facilities (primarily parking garages). The 2016 capital budget includes $909,000 for Parking Garage Repairs (MUNIS Project 17456) which is funded through Parking Utility reserves and which will fund the $288,925.
The contract also provides for additional consulting work to be performed upon request of the Parking Utility as needs arise over the duration of the contract. These costs will be charged to the Parking Utility’s operating budget, subject to the availability of funds. There are no specific plans for additional consulting in 2016 at this time; however, the contract allows for the selected consultant to do both planned consulting work and work for unforeseen needs (such as property damage due to an incident).
Title
Authorizing the Mayor and City Clerk to enter into a contract on behalf of the City with JSD Professional Services, Inc. to provide consulting engineering services for maintenance of City of Madison Parking Utility structures and other facilities.
Body
WHEREAS, the City of Madison Parking Utility requires ongoing engineering services for maintenance of their parking structures and other facilities; and
WHEREAS, a Request for Proposal was issued to solicit proposals to select a qualified firm; and
WHEREAS, the Purchasing Division and Parking Utility through a competitive process solicited proposals for RFP #8443-0-2015-JA, Engineering Consulting Services for Madison Parking Utility Structures, and received written proposals; and
WHEREAS, an evaluation team consisting of the purchasing supervisor’s designee, relevant Parking Utility staff, and staff from City Engineering conducted a detailed evaluation, scored and ranked each of the proposals; and JSD Professional Services, Inc. received the highest score; and
WHEREAS, JSD Professional Services, Inc. proposed a contract price of $288,925 and an hourly rate schedule for additional related consulting work to be performed upon request of the Parking Utility as needs arise over the duration of the contract; and
WHEREAS, the City’s RFP advertised the contract as a 3 year contract; and
WHEREAS, under MGO 4.26(3) service contracts of more than one year in duration and averaging more than $50,000 per year of the contract require approval of the Common Council; and
WHEREAS, the average annual cost for providing engineering consulting services is approximately $96,500, with additional services as needed at the hourly rate defined in the contract;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract on behalf of the City for consulting engineering services with JSD Professional Services, Inc., for the purposes and at the price described above, for a three (3) year term to be effective from June 1, 2016 through May 31, 2019.