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Request by Garver Events, Inc to host Sessions at Garver on Thursday, June 19, Friday, June 20, Saturday, June 21 and Sunday, June 22, 2025 at Olbrich Park (north). Request includes a large tent, amplification (PA2) and beer/wine selling.
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Madison Parks staff proposes the following conditions for the Board of Park Commissioner’s consideration:
THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event are: Dina Nina Marinez-Rutherford, district15@cityofmadison.com <mailto:district15@cityofmadison.com>
Notification: Organizer must notify area neighborhood associations and residents at least 30 days prior to the event. Provide them with event information, including: location, date, schedule, activities, etc.
Certificate of insurance is required: “Organizer shall provide evidence of a $1,000,000 per occurrence Commercial General Liability policy with the City of Madison, its officers, officials, agents and employees listed as additional insureds.” (If beer will be sold, this certificate must include liquor liability.)
MPD Staffing: Park Events that sell beer must notify MPD to see if staffing is required. The staffing requirement is based on anticipated attendance, location, activities, etc. Please contact mpdevents@cityofmadison.com <mailto:mpdevents@cityofmadison.com> to see if that is a requirement for your event.
Setup: Organizer will contact the East Parks Maintenance Supervisor, Spencer Werner, at swerner@cityofmadison.com <mailto:swerner@cityofmadison.com> at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Temporary Structures: If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), organizer will contact Digger’s Hotline (811) approximately ten days before June 13, 2024. There is a fee(s) for temporary structures.
Notification of Operation: Tents over 400 ft2 require a Notification of Operation permit <https://www.cityofmadison.com/fire/documents/Tent%20Notification%20of%20Operation.pdf> from Madison Fire Department. Organizer is responsible for obtaining this permit and complying with all MFD requirements and inspections.
Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
Public Safety: Organizer must monitor and ensure no one climbs on the pile of debris for public safety reasons.
Alcohol: Organizer will apply for a Temporary (Picnic Beer) License or Extension of Premises for beer sales and a Beer Selling Permit from Parks.
Vending: There will be no vending of food or merchandise within the permitted event area.
Fee Due Date: All fees will be paid at least two weeks before the event. We accept cash, check, or charge (VISA or MasterCard). To make a credit card payment via phone, please call (608) 266-4711.
Please make checks payable to City Treasurer and mail to:
City of Madison Parks Division / 330 E Lakeside St / Madison, WI 53715
Amplified Sound: A PA2 permit will be issued for amplification. Sound shall be limited to 95 decibels (dB) at the sound board or 125’ from the amplification source if no sound board is present. Amplification will be allowed from to Sound will be monitored by Parks staff with an octave band meter. If readings are above 95 dB during the measurement period, non-compliance action will commence. There is a fee(s) for a PA2 permit.
PA2: Thu., June 19, 2pm-9pm
PA2: Fri., June 20, 4pm-9pm
PA2: Sat., June 21, 11am-9pm
PA2: Sun., June 22, 11am-7pm
Non-compliance action
A warning will be given to comply with the conditions of the PA2 permit. If a second warning is required, a citation will be issued to the responsible party for violation of MGO 8.29. A third violation will result in the amplification being ordered to cease immediately.
Park Rules:
• No glass containers are permitted in the park.
• No driving or parking of vehicles on grass.
• No permanent marking of the parking lots, paths, sidewalks or streets is allowed. Chalk may be used, but not spray paint, spray chalk, or stickers.
If you require assistance or experience any unforeseen issues during your event, please contact the Park Rangers at (608) 235-0448.
Organizer is responsible for all cleanup after event and damages to parks property. If city resources are required for cleanup or damage remediation, the organizer will be billed for those costs.
Parks staff will review the event for compliance to the established conditions and determine what remediation (if any) is needed and/or establish considerations for future events
Estimated Fees
Application fee $60
Scheduling Fee $750
Temporary Structure $220
Amplification permit (PA2) $750 (30 hours total or 5 PA2 permits)
Beer/Wine selling permit $700
Beer/Wine selling add’l days $150 ($50/day for 3 additional days)
Tentative Total $2630