Fiscal Note
The proposed resolution authorizes a contract between Dane County and the City of Madison for Dane County Emergency Management to reimburse the Madison Fire Department for using the Elite Platform from ImageTrend for their incident reporting system. The reimbursement will be up to $31,000 in 2025 and allows for increases for annual increases commensurate with annual increases paid by the City. Funding is available in the Madison Fire Department's 2025 Adopted Operating Budget to pay the ImageTrend annual invoice. No additional city appropriation is required.
Title
Approving an agreement between the County of Dane and the City of Madison for Dane County Emergency Management to reimburse the Madison Fire Department for the annual costs associated with using the Elite Platform services provided by ImageTrend, LLC.
Body
WHEREAS, the City of Madison Fire Department (MFD) and Dane County Emergency Management both use the Elite Platform from ImageTrend for their incident reporting system, which provides seamless reporting and continuity of operations among the two agencies;
WHEREAS, Dane County Emergency Management’s adopted operating budget includes a line item to reimburse the MFD for the city’s cost associated with using ImageTrend;
WHEREAS, Dane County Emergency Management requires a signed agreement with the City of Madison to submit payment to the city;
WHEREAS, the term of the agreement will commence as of the date by which all parties have executed the agreement. The agreement will automatically renew on an annual basis unless notice of non-renewal is provided in writing by either party at least 60 days prior to the expiration date;
WHEREAS, the reimbursement amount will be up to $31,000 in 2025 and the agreement allows for increases for annual reimbursement commensurate with any annual price increase paid by the city for the Elite Platform services provided by ImageTrend;
WHEREAS, the City Attorney’s Office and City Risk Manager have reviewed and approved the proposed agreement;
NOW, THEREFORE, BE IT RESOLVED, the Mayor and City Clerk are authorized to sign an agreement between the County of Dane and the City of Madison for Dane County Emergency Management to reimburse the Madison Fire Department for the annual costs associated with using the Elite Platform services provided by ImageTrend, LLC.