Fiscal Note
The proposed resolution authorizes a contract for pedestrian and bicycle planning. The contract price is not to exceed $265,000. The contract will be funded at 80% from a Safe Streets for All Program grant included in the 2023 capital budget. The remaining 20% will be funded from existing borrowing authority within Traffic Engineering’s capital program.
Title
Authorizing the Mayor and City Clerk to enter into an 18-month, competitively selected service contract with Toole Design Group, LLC for updating the City’s Pedestrian Plan and finalizing the All Ages and Abilities Bike Network (Citywide).
Body
WHEREAS, the City Department requires consulting services in order to complete these Safe Streets for All program grant funded planning tasks; and
WHEREAS, the City Department worked with the Purchasing Division to issue RFP # 13015-0-2024-BP to solicit proposals for such services, and received 1 proposal; and
WHEREAS, an evaluation team consisting of Purchasing and relevant Department staff conducted a detailed evaluation and scored the proposal using criteria including project experience, firm and staff background, overall project approach, approach to equitable engagement, and proposed schedule; and
WHEREAS, to complete the consulting work, an eighteen month contract is required, and Toole Design Group, LLC proposed a contract price not to exceed $265,000 to update the City’s Pedestrian Plan, finalize the All Ages and Abilities Bike Network map, prioritize pedestrian and bicycle projects, and complete related deliverables; and
WHEREAS, under MGO 4.26(3)(e), service contracts of more than one year that average more than $100,000 per year in cost require Common Council approval and signature by the Mayor and City Clerk;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract with Toole Design Group for the purposes and at the price described above, for a term of 18 months, and any related documentation in a form approved by the City Attorney.