Fiscal Note
The proposed resolution authorizes a 6-year service contract with two optional one-year renewals with Pictometry International Corp DBA EagleView in the amount of $19,400 per year ($155,200 over eight years). Under the proposed contract, EagleView will complete flyovers every other year and provide access to orthographic and oblique imagery for use by the City Assessor's Office, Madison Police Department, and Building Inspection. Funding for 2025 is available in the 2025 Assessor's Adopted Operating Budget. Funding for future years will be included in agency budget requests. No additional appropriation is required.
Title
Authorizing the Mayor and City Clerk to enter into a 6-year service contract with two optional 1-year renewal terms with Pictometry International Corp DBA EagleView.
Body
WHEREAS, the Assessor's office requires access to orthographic and oblique imagery to confirm property data and also other departments such as Police Department (SWAT) and Building Inspection use the imagery for emergency planning and property data confirmation; and
WHEREAS, the Assessor's office has been using Pictometry for this purpose for eight years with much success; and
WHEREAS, the current contract is due to expire on January 1, 2025; and
WHEREAS, EagleView proposes a 6-year contract at a price of $19,400 per year for their EagleView Cloud solution which will include flyovers every other year and access to the orthographic and oblique imagery; and
WHEREAS, the contract includes optional renewals after 6 years; and
WHEREAS, under MGO 4.26(3)(e) service contracts of more than 5 years in duration require approval of the Common Council and optional renewal terms are to be counted in the total;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract on with Pictometry International Corp DBA EagleView for the purposes and at the price described above, for an initial term of six (6) years, with the possibility of additional renewal terms for the useful life of the system.